Associate Director for Research Administration

Job Summary:

We are seeking candidates to apply for the rare opportunity to join a newly created department in the School of Medicine and Public Health as an administrative leader. The Associate Director for Research Administration, in partnership with the Vice Chair for Research, will support the advancement of the Department of Otolaryngology-Head and Neck Surgery research mission through personnel management, strategic planning, and direct support of various aspects of the department's research portfolio.

The Department of Otolaryngology-Head and Neck Surgery (Oto-HNS), to be established as an individual department in July of 2025, is currently based in the Department of Surgery. Oto-HNS has a current extramural funding portfolio of $28M (total budgeted awards) and $6.2M in funding for 2024. Oto-HNS investigator research encompasses virtually all fields of medical research, including basic, translational, health services/outcomes, and clinical trials. This research occurs within a highly productive clinical department, providing subspecialized otolaryngology care to adult and pediatric patients from across Wisconsin and the region.

Responsibilities:

Leads operations and personnel related activities in one or more areas of sponsored programs, grants, contracts, or research administration through the grant life cycle from proposal preparation through closeout. Develops and oversees implementation of operations and strategic planning to ensure compliance with regulatory requirements within a unit. Leads a significant programmatic unit and personnel.

• 10% Implements research administration operational policies and procedures including financial, administrative, staffing, and compliance
• 10% May review and approve programmatic transactions spanning the life-cycle of sponsored projects to ensure compliance with policies and procedures
• 20% Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• 25% Serves as the unit liaison to internal and external stakeholder groups providing organizational information and representing the interests of the unit
• 25% Executes activities related to proposal submission, contract negotiation, and/or award setup on behalf of a unit
• 10% Executes activities related to financial compliance, audit, or reporting on behalf of a unit

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

Education:

Preferred
Bachelor's Degree

Qualifications:

License/Certification:

Preferred
CRA - Clinical Research Administrator

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $100,000 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0).

Additional Information:

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience, and a document listing contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.

Contact:

Caitlin Staley
caitlin.staley@wisc.edu
608-265-1325
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Multi-fun SPGC Assoc Dir(SC015)

Department(s):

A53-MEDICAL SCHOOL/SURGERY/OTOLARYNGOLOGY

Employment Class:

Academic Staff-Renewable

Job Number:

312937-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.