What are the responsibilities and job description for the Student Records and Curricular Specialist II position at University of Wisconsin- River Falls?
Posting Details
Position Information
UW - System Position Title
Student Records and Curricular Specialist II
Business Title
Enrollment Services Specialist
Major Department Code
Admissions (J032000)
Appointment Type
Academic Staff-Fixed Term Renewable
FLSA Status
Exempt
FTE (Percentage of Appointment)
100
Typical Working Schedule
7:45 AM – 4:30 PM, Monday through Friday.
Hybrid or On Campus
Hybrid
Position Summary
Collaborates with and supports students, faculty, and staff in the development, implementation, and maintenance of student records, curricular, and degree requirement data and systems. Reporting to the Associate Director of Admissions, the Enrollment Services Specialist supports undergraduate application and student record processing while managing New Student Registration and Wisconsin Placement Test processes. The ideal candidate will have effective communication skills, the ability to organize and prioritize tasks, technical proficiency, flexibility, and a collaborative mindset. As a key member of the Admissions team, this individual will play a vital role in delivering exceptional service throughout the admission and enrollment process.
This position can be considered for hybrid work with an approved telecommute agreement upon hire. It will not be 100% remote. Flexible work options will be discussed with candidates during the hiring process.
Responsibilities
Admissions and Enrollment Process for Undergraduate Students
- Collaborate closely with faculty, staff, and administration to drive the successful enrollment of undergraduate students.
- Serves as an expert in the creation, accuracy, and maintenance of student records and curricular and degree requirement data within the student information system to ensure data integrity.
- Facilitates the admission and evaluation process for undergraduate applicants, ensuring a thorough and efficient review of applications.
- Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records
- Manages the matriculation and term activation process for all undergraduate student types.
- Contributes as a key member of the Admissions team, focused on recruiting and enrolling a diverse, high-achieving student body.
- Develops and maintains documentation on admissions and enrollment business processes.
- Performs additional duties as required to support department goals and initiatives.
New Student Registration Process Coordinator
- Works in cooperation to provide data, information, and support for New Student Registration programs.
- Manages the preparation of all New Student Registration advising materials (test credits, transfer courses, student lists, and registration advising forms, etc.).
- Collaborates with academic and administrative offices to resolve complex enrollment discrepancies in student records and academic information. Audits and corrects data to ensure accuracy and completeness.
- Manages online student registration through EAB Navigate360.
- Resolves technical and/or student account-related issues.
- Participates in systems testing and develops and maintains documentation on business processes
- Writes or modify queries and reports as needed to inform departments and other university offices of student attendance.
- Assists with program management and evaluation as needed to ensure the success of the registration programs.
- Manages all invitations and confirmations for New Student Registration processes.
Placement Test Coordinator
- Ensures prompt distribution of information about the Wisconsin Placement Test (WPT) to new students and members of the campus community.
- Answers questions from campus personnel, students, and parents regarding placement testing. Consult with academic departments as needed.
- Ensures test scores are accurately entered into eSIS and are available to students and advisors.
- Addresses any concerns or situations regarding testing and test scores, coordinate with the Testing Center in Madison to resolve situation if necessary.
- Represents UWRF at annual Site Coordinator meetings in Madison where changes to the tests, the program itself, test administration irregularities, and other concerns are addressed. Distribute this information to other members of the campus community as needed.
Knowledge Skills and Abilities
KNOWLEDGE, SKILLS, AND ABILITIES:
Qualifications (Required):
- Bachelor’s Degree from an accredited institution.
- Proven ability to interact effectively with others and maintain effective working relationships with organizational partners.
- Demonstrated proficiency in written, verbal and interpersonal communication.
- Willingness to learn and adapt to new and changing technologies.
- Commitment to providing high-quality service to students, faculty, and staff in a professional and responsive manner.
- Ability to prioritize tasks and manage multiple priorities while consistently meeting project deadlines.
- Ability to work independently and exercise a significant degree of judgment in decision-making.
- Dedication to creating a welcoming, highly collaborative work environment.
- Excellent project and time management skills, with the ability to prioritize multiple tasks.
- Attention to detail.
- Manage and keep sensitive information confidential.
Qualifications (Preferred):
- 2 years of experience in admissions, enrollment management, student records, or a related field in higher education.
- Working knowledge of Student Information Systems (Peoplesoft) and/or Customer Relationship Management (CRM) tools.
Posting Detail Information
Posting Number
AAF01026
Number of Vacancies
1
Desired Start Date
04/07/2025
Position End Date (if temporary)
Open Date
03/05/2025
Closing Date
Applicant Review Date
03/24/2025
Open Until Filled
Yes
Special Instructions to Applicants
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants are required to provide:
- Resume
- Letter of interest specifying qualifications and experience (cover letter)
Inquiries should be addressed to:
David Toles
David Toles
Associate Director of Admissions and Search Chair
david.toles@uwrf.edu
Deadline to Apply: Initial review of applications will begin upon receipt. For full consideration, applicants should submit all required materials on or before March 23, 2025.
Employees receive excellent benefits including exceptionally low-cost comprehensive health, dental and vision benefits; employer match of Wisconsin Retirement System contributions of 6.95%; an attractive amount of paid leave per year in addition to paid sick leave. To learn more about our benefits, go to: .
UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-4941.
Legal Notices
EEO/AA Statement
UW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.
Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.
Confidentiality of Applicant Materials
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).
Title IX Notice
As required by Title IX and federal regulations, UW-River Falls does not discriminate on the basis of sex in its education programs or activities, including in admission and employment. Questions about the application of Title IX may be referred to UWRF’s Title IX Coordinator at titleix@uwrf.edu; the Department of Education’s Office for Civil Rights; or both. For more information, please see uwrf.edu/titleIX.
Annual Security and Fire Safety Report (Clery Act)
The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at or call University Police at 715-425-3133 for a paper copy.
Criminal Background Check and Reference Check Policy
Employment will require a criminal background check. Final candidates will be required to provide three professional references with at least one being a prior supervisor. Misconduct checks will be completed and a personnel file review for any University of Wisconsin or State employee within the past seven years prior to hire per UW System Administrative Policy 1275.
Other Notices
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
