What are the responsibilities and job description for the Administrative Specialist position at University of Wisconsin System?
About the University of Wisconsin-Parkside
Since its founding in 1968, the University of Wisconsin-Parkside has been a trusted partner for the region¿s higher educational needs, empowering students to thrive, advancing applied knowledge, and developing talent for the future. The university offers undergraduate and graduate degrees, as well as certificates and pre-professional programs, designed to foster personal and professional growth through real-world and impactful learning experiences. With over 30,000 alumni¿nearly 60 percent of whom were the first in their families to earn a degree¿UW-Parkside reflects and celebrates the vibrant diversity of our world. Our beautiful campus, located in the dynamic Chicago-Milwaukee corridor, offers unmatched access to world-class internships, professional networks, and endless career-building opportunities, placing students at the center of it all.
UW Parkside is a great place to start or enhance your career and is part of the UW System. The campus is nestled in 700 acres of woodland and prairie and two miles west of Lake Michigan in Kenosha, WI. At Parkside we offer good benefits and an opportunity to get involved in community projects and employee engagement activities. We are certainly proud of its diverse student body in the UW System. We work together to help our students, staff and faculty thrive. Find out why Parkside is where you belong.
The Administrative plays a critical role in supporting the operations of the Professional and Continuing Education (PCE) department. Reporting directly to the Director of Professional and Continuing Education, this position is responsible for maintaining the department¿s budget and overseeing key functions, including program and event budgets, grant budgets, and procurement. Additionally, the specialist ensures the smooth day-to-day operation of the office by providing administrative support, coordinating HR-related activities, handling new hire and contract processes, and assisting with various program projects. This role requires strong attention to detail, organizational skills, and the ability to prepare various reports to support the division¿s strategic initiatives.
Position Title: Administrative Specialist
Employment Type: Full Time Academic Staff Appointment
Reports To: The Director of Professional and Continuing Education
Full Time Pay Range: $55,000 - $63,000
The Administrative Specialist is a critical role within the Professional and Continuing Education (PCE) department, ensuring efficient financial management and operational support. Reporting to the Director of Professional and Continuing Education, this position is ideal for professionals who enjoy a collaborative and dynamic work environment where financial planning, budget oversight, and administrative coordination intersect.
This is an exciting opportunity for professionals with strong financial acumen, analytical thinking, and administrative expertise who want to grow professionally and contribute to the success of continuing education and lifelong learning programs.
QUALIFICATIONS:
Required Qualifications:
- Bachelor¿s Degree in Business Administration, or related field.
- Minimum three years of administrative and financial management experience.
- Experience managing department budget and grants
The ideal candidate will also have experience with Workday, CRM experience or similar technology platforms, and experience presenting to leadership and partners.
Professional and Continuing Education is department within the university providing lifelong learning opportunities for professionals, adult learners, and community members. Offerings include certificate programs, professional development courses, workshops, and online learning options. The department often collaborates with businesses, government agencies, and industry leaders to deliver flexible, career-focused education that enhances skills, supports workforce development, and fosters personal growth.
Administrative Specialist Job Description
RESPONSIBILITIES:
- Assists, recommends, and advises director and staff on financial and HR related tasks
- Analyze data and trends
- Implements and executes established operational policies and procedures
- Schedule logistics and secure resources
- Contribute to the day-to-day unit operations
- Annual and quarterly budget reports
-
Serves on committees and attends meetings, representing the interests of the PCE unit
SPECIAL NOTES:
SALARY AND BENEFITS:
Commensurate with qualifications and experience.
The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan.
Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/
Health & Retirement Contributions Estimator: https://www.wisconsin.edu/ohrwd/benefits/benefits-estimator/
LEGAL NOTICES:
Employment will require a criminal background check, and if you have prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct, sexual violence, and sexual harassment. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated. (see TC1 - App. 4 and p. 12)
Note: Criminal Background Check - The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a ¿disparate impact¿ and is not ¿job-related and consistent with business necessity¿ in hiring decisions. All information used to screen or hire job applicants should relate to the duties of the job.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.
It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available at https://www.uwp.edu/live/offices/universitypolice/crimestats.cfm. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.
THE UNIVERSITY:
UW-Parkside is a regional comprehensive university that is committed to accessibility, academic excellence, student success, diversity, and community engagement. This beautiful campus is on 700 acres of woodland & prairie in the heart of the Milwaukee/Chicago corridor, between Racine and Kenosha and near Lake Michigan. The university enrolls approximately 5,000 students, many of whom are first- generation and nontraditional students. UW-Parkside benefits from the diversity of the communities it services in Kenosha, Racine, and Walworth Counties. Kenosha and Racine are small cities that offer tranquility and convenience. The myriad attractions of Milwaukee and Chicago are easily accessible, as is the solitude of the country. UW-Parkside is strongly committed to creating and maintaining a multicultural, pluralistic campus environment.
The tri-county region that comprises the University¿s primary service area is home to an impressive array of businesses. There are more than 10,000 small businesses in the region, as well as a large number of globally-recognized employers. The college, through its active, engaged Advisory Board, enjoys a close relationship with many of these businesses. For further information regarding the University and community, please see our website at www.uwp.edu.¿
TO ENSURE CONSIDERATION:
Applications received by 04/16/2025 are ensured full consideration; position is open until filled.
TO APPLY:
Click the "Apply for Job" button. You must create an account and login before you can apply. If you have not yet registered, click on the "Register Now" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password' and select "Sign In."
Your application will not be considered complete until all required documents are attached and all required fields are completed.
Please be sure you have included:
- Cover Letter outlining your qualifications for the position
- Resume
Applications received by 04/16/2025 are ensured full consideration; position is open until filled.
It is the policy of UW Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
If you have application questions call or email:
Amber Marzette
(262)595-2042
marzetta@uwp.edu ¿
Salary : $55,000 - $63,000
