What are the responsibilities and job description for the Office Associate, Senior - Dean of Students Office position at University of Wyoming?
Office Associate, Senior - Dean of Students Office
The University of Wyoming is delighted to receive your interest in our vacant position! We strive to connect with qualified and uniquely talented individuals to join our campus community. We would love to hear how your experiences translate to this position, the University's Mission, Vison, and Values, and encourage you to submit an application today!
JOB TITLE:
Office Associate, Senior - Dean of Students Office
JOB PURPOSE:
Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of university, state, and federal rules and regulations.
- Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events, and office services. Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs, or services. Receives and responds to inquiries and information requests, resolves issues, and/or refers requests to appropriate resources.
- Facilitate front-line interaction for DOS Office including interactions with administration, students, faculty, staff and public. Provide information to the above populations regarding DOS policies, procedures and eligibility requirements, range of services and maintain confidential information.
- Coordinate information between individuals, departments and/or outside agencies as directed; assist with communication regarding extenuating circumstances involving students; assist with problem resolution as required.
- Provide administrative oversight for Maxient database (e.g. includes maintaining system, assigning cases to staff, pulling data to review trends and end-of-year reports).
- Assist students with the excused absence, school withdrawal, admissions consultation, and exception requests processes, and follow internal and external standards. Coordinate with DOS staff on appropriate next steps.
- Maintain departmental purchase-card, submitting required documentation for payment processing.
- Participate in UW CARES team weekly meetings to assist in case management documentation and record keeping.
- Hire, train, and supervise part-time support staff including work-study students.
SUPPLEMENTAL FUNCTIONS:
- Some positions may perform academic advising.
COMPETENCIES:
- Analysis/Problem Identification
- Attention to detail
- Consistency
- Individual Leadership
- Initiative
- Quality Orientation
- Work Prioritization & Management
REMOTE WORK ELIGIBILITY:
This position provides vital support to campus customers and requires the successful candidate be available to work on campus.
The successful candidate must be eligible to work in the United States, as sponsorship for work authorization or work visas is not available for this position.
MINIMUM QUALIFICATIONS:
Education: Associate's degree
Experience: 1 year progressively responsible work-related experience
Required licensure, certification, registration or other requirements: None
DESIRED QUALIFICATIONS:
- Bachelors degree from accredited University
- Attention to detail
- Experience planning, facilitating, and coordinating meetings
- Ability to exemplify professionalism and maintaining confidentiality; working with sensitive information
- Experience with interpreting data and reporting writing
- Strong computer skills with proficiency using standard office software (e.g. Microsoft Office Suite).
- Exceptional interpersonal, verbal, and written communication skills with high level of orientation to customer service.
REQUIRED MATERIALS:
Complete the online application and upload the following for a complete application: cover letter, resume or C.V. and contact information for four work-related references.
This position will remain open until filled. Complete applications received by 2/13/2025 will receive full consideration.
HIRING STATEMENT:
UW is an Affirmative Action/Equal Opportunity Educator and Employer (UW Reg 4-1). The University does not discriminate in employment or personnel practices on the basis of race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, gender identity, genetic information, creed, ancestry, political belief, pregnancy, or any other protected category or participation in any protected activity. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please call 307-766-2377 or email jobapps@uwyo.edu
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a town of 30,000 in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its university, helping to make it a leader in academics, research and outreach. The university has state-of-the-art facilities in many areas and the community provides the advantages of a major university.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range, a bustling group of metropolitan cities including Denver, Boulder, and Fort Collins. This beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
Job Identification: 250264
Apply Before:
Job Schedule: Full Time
Locations: 16 & Gibbon, Laramie, WY, 82071, US
Posted Salary Range: 38,700 - 42,060
Schedule (Hours Per Week): 40
Travel: No
To apply, visit https://eeik.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/250264/?lastSelectedFacet=TITLES&selectedTitlesFacet=Part-Time Worker;Faculty/Academic;Classified Staff;Administrative/Executive
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