Academic & Experiential Program Assistant

Description

Reports to:  Assistant Head of School for Academics     

FTE:  Full-Time, Regular

UPrep is seeking a talented, engaging, and compassionate Academic & Experiential Program Assistant. We look for staff and faculty who share our belief that a culturally rich and inclusive school community provides students with the best possible environment for a quality education. In this role, we need someone who is detail oriented, can effectively manage projects and tasks, and thrives on working independently as well as part of a team. If that sounds like you, we’d like to hear from you.

Who We Are: 

University Prep (UPrep) is a 6–12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults. UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. Diversity, equity, and inclusion are embodied in all facets of our school culture. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world. 

Job Summary: 

Under supervision of the Assistant Head of School for Academics and working closely with of the Director of Innovation and Experiential Education, provide assistance and support for the academic and co-curricular programs in the ULab, including office management, managing calendars, travel and risk management documentation, day-to-day duties within the department, and assistance with major events. 

Specific Responsibilities:  

• Provide administrative support for the ULab front desk and reception area 
  • Creates a warm and welcoming environment in the ULab 
  • Greets ULab visitors, ensuring Main Office check-in protocols are followed 
  • Maintains inventory of office/classroom supplies available in reception area 
  • Sits on the UPrep Touch Base committee in order to maintain and have available as much information as possible about activities on campus as well as school-sponsored activities, especially those taking place in the ULab  
• Support the coordination and execution of academic and faculty development programs: LaunchPad, Individualized Teacher Improvement Plan (ITIP), course registration, faculty professional development, Academic Council (AC), and Instructional Leadership Team (ILT).  
  • Collects submitted forms and manages multiple databases to track program completion 
  • Schedules and coordinates AC & ILT meetings 
  • Schedules and coordinates hiring interviews and faculty professional development workshops 
  • Supports Assistant Head of School for Academics in data management for faculty ITIP program  
  • Schedules and organizes on-campus family and student events for LaunchPad program 
• Support the coordination and execution of ULab experiential education programs: Global Link travel and visit programs, outdoor education programs, co-curricular Makerspace programs, semester away, and summer camp.   
• Collects and maintains required paperwork for student travel and risk management protocols 
• Helps organize and coordinate trip leader workshops, trainings, and team meetings 
• Responsible for tracking wilderness first aid/responder and outdoor risk management certifications 
• Assists with international, domestic, and local overnight travel arrangements, bookings, and reservations 
• Organizes and manages program registration using Veracross CRM database 
• Schedules and organizes on-campus family and student events and celebration dinners 
• Orders supplies and maintain inventory of program gear, supplies, and equipment 
• Other duties as assigned  

Qualifications

Required Education & Experience: 

• High School Diploma or GED required 
• Bachelor’s degree from a four-year college or university or equivalent project management experience preferred 
• Minimum 2 years experience working in office environment  
• Knowledge or experience in educational and co-curricular activities and programs preferred 
• Experience working with students and families preferred 
• Must possess or be willing to obtain valid First Aid/CPR card  

Required Knowledge, Skills & Abilities: 

• Detailed oriented, highly organized, can work independently, manage multiple tasks, strong communication skills 
• Efficient, well organized, and able to handle a variety of duties simultaneously 
• Flexibility and adaptability to meet the needs of the students and program 
• Professional manner and discretion; ability to maintain confidential information 
• Sense of humor, energy and enthusiasm and ability to hold students and oneself to high expectations 
• Excellent verbal and written communication skills 
• Ability to work and communicate well with all levels of faculty and staff 
• Ability to work and communicate well with students and their parents 
• Excellent customer service skills and strong work ethic 
• Ability to work with students from diverse backgrounds and commitment to diversity, equity, inclusion, and belonging 
• Proficient at working in a Microsoft Windows environment and Google Suite; ability to master common database systems, and confidently learn new technology  

Compensation & Benefits:

Salary is $59,000 to $69,000 based on education and years of experience. UPrep offers a comprehensive and generous benefits package intended to support and promote the health and well-being, work/life balance, and financial security of our faculty, staff, and their families. Benefits are listed on our careers page and include: Medical, Dental, and Vision Insurance, Employer-Seeded Health Savings Account or Health Reimbursement Account, Flexible Spending Accounts, Employer-Paid Long-Term Disability Insurance, Employee Assistance Program, Employer-Paid Life Insurance, Voluntary Life Insurance, 401(k) Retirement Savings Plan with employer contribution and match after one year of service, Paid Time Off, Paid Parental Leave after one year of service, and Professional Development opportunities.

Complete our online employment application and upload your résumé and a cover letter telling us why you are interested in and qualified for this position.

Position open until filled. No phone calls or drop-ins please.

University Prep does not discriminate on the basis of race, color, caste, national or ethnic origin, religion, creed, age, gender, marital status, sexual orientation, gender identity, veteran’s status, disability, use of a trained service animal, or any other characteristic protected by federal, state, or local laws. This policy applies to admissions and administration of all its programs, as well as to all areas of employment.

www.universityprep.org

Salary : $59,000 - $69,000