Accounts Receivable and Office Assistant

Job Title: Accounts Receivable and Office Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Receive, record and enter client payments in accounting system

· Maintain log of payments received, scan/save check deposits, and mail to bank

· Notify Ownership/Management and Design Team(s) of payments received

· Generate and code client invoices and change-orders weekly, as directed by Senior A/R Manager

· Create project set-up documents, including sales tax rate and project pricing

· Review and track reimbursable expenses for client billing

· Generate labor & materials budgets for manager review

· Issue approved budgets to Design Team and enter into accounting system

· Coordinate insurance certificates to clients & request new certificates from agent

· Run monthly labor and materials/committed costs reports for Ownership

· Review aging report weekly, follow up on outstanding payments, and update Ownership on status

· Support with contract administration, as assigned

· Assist with all-staff calendar; including but not limited to travel itineraries, client presentations, holidays/closures, staff PTO, etc.

· Coordinate all company travel; including but not limited to book flights, hotels, calculate per diem allowance and send travel itinerary to staff and maintain record of all travel itineraries and available travel funds

RECEPTION/ GENERAL OFFICE:

· Coordinate the security system at both CO HQ entrances; including but not limited to business hour fluctuations and closures

· Answer telephones; program, change, educate staff on use, set-up, assist staff when out of the office for message retrieval

· Attend to guests, greet visitors, sign for deliveries

· Manage conference rooms schedule for all internal & client meetings

· Mail – open & distribute, manage postage machine & company courier accounts.

· Order office supplies, order and restock kitchen supplies, janitorial supplies for CO HQ and CA Design Studio.

· General kitchen clean-up & organization, and maintain plants throughout CO HQ

· Familiar with office machines including networked copiers, stand-alone printers, and plotters

· Coordinate any facility repairs/maintenance and Cleaning Crew requests for CO HQ

Required Skills and Experience:

· 1-2 years’ relevant work experience in similar role using an automated accounting system

· Exceptional attention to detail, data entry, and proactive in researching and resolving issues

· General knowledge of accounts receivable and general accounting practices

· Intermediate Excel and MS office skills, including Word and Outlook

· Bachelor’s Degree in Accounting or Finance

· Excellent written and verbal communication skills

· Solid history of internal and external customer service

· Experience in small office or small company environment

· Desire to grow and learn about the industry to be an integral part of our growing accounting group

· Ability to work in-office Monday-Friday 8:30 am to 5:00pm and occasional overtime

· Superior time management skills with ability to manage several concurrent project deadlines

· Ability to work in a fast-paced environment

· Experience in Sage and/or cost accounting preferred

In addition to competitive salaries, Unscripted employees receive generous benefits packages including; 100% Company-paid premiums for Medical, Dental, Vision, Short-term and Long-term disability and Life Insurance, Compensation for seven holidays plus three weeks PTO per year, 401(k) Plan with Employer match. Unscripted values all team members and their future potential with individually-tailored growth and mentoring plans.

Job Type: Full-time

Pay: $22.00 - $27.00 per hour

Benefits:

• Disability insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $22 - $27