Corporate Meeting & Event Planner (hybrid work opportunity)

Job Posting End Date: January 13

Unum is a company of people serving people. As one of the world's leading employee benefits providers and a Fortune 500 company, Unum's financial protection benefits help protect more than 36 million working people and their families from the financial impact of illness or injury.

Unum's two distinct, but similarly focused US businesses – Unum US and Colonial Life – are each a market leader in making disability, life, accident, critical illness, dental, and vision insurance accessible in the workplace.

Headquartered in Chattanooga, Tennessee, Unum also has significant US operations in Portland, Maine and Baton Rouge, Louisiana - and over 35 field offices nationwide. Colonial Life is headquartered in Columbia, South Carolina with over 40 field offices nationwide.

This position is responsible for the creation and implementation of support plans necessary to produce conferences, meetings, and events. The incumbent is responsible for providing administrative and logistical support, utilizing technical knowledge, understanding, and implementing meeting planning tools and processes to ensure solid execution of assigned programs.

A hybrid work schedule is offered (2 days in office / 3 days work from home) with flexibility around business meetings and travel.

• Effectively manage or provide support for the planning and logistics associated with Corporate, Colonial Life and Unum meetings and events.
• Work with key business partners and meeting and events team to develop specific programs from conception to completion so desired experiences are achieved.
• Perform a variety of meeting logistical tasks for meetings & events team (e.g., designing schedule & sequence of orders, flight tracking details & ground coordination, review details to ensure accurate orders from vendors, support materials & amenity gifts, etc.)
• Provide technical support for all meetings and events by building and administering registration sites and meeting apps as well as managing meeting data details.
• Maintain efficient tracking of all expenses and prepare tax reporting for all incentives programs.
• Develop, deliver, and track effective communications to business owners, vendors, and conference attendees to confirm accuracy and details of meeting requirements.
• Assist in the management of onsite operation of conferences/events in coordination with meeting and events team and key business partners (ground transportation, rooming list management, meal, and menu planning, etc.)
• Accountable for smaller scale / specific meetings and act in a support staff role for other meetings based on business need.
• Provide continuous improvement and enhancement as needed to improve processes and workflows as well as other technical support aspects of meeting planning.
• Collaborate with business partners at all levels (including Sr. Management) to determine business meeting objectives, expectations, and budget allocations. (This may include promotional and communication needs for assigned meetings/conferences.)
• Manage the development of materials, selection of recognition awards, and coordination of approvals, within established deadlines at appropriate costs.
• Effectively manage budget expectations and provide expense management and reporting support for assigned meetings/conferences.
• Research, negotiate, and secure contracts for event venues and transportation companies.
• Act as primary liaison to external vendors including registration site company and app company.
• Perform other duties as assigned

• Bachelor’s degree preferred – specialty in event planning, hospitality, or marketing a plus
• 4 years of meeting and planning experience in the context of a results-oriented environment
• Excellent organizational, time management, logistical planning, and decision-making skills
• Ability to manage multiple projects, tasks, and priorities in a fast-paced environment with a high degree of accuracy and within set time frames.
• Ability to communicate with individuals effectively and professionally at all levels of the company
• Strong project management, analytical and problem-solving skills
• Demonstrated initiative, strong interpersonal skills, written and verbal communications.
• Work independently with minimal supervision
• High visibility/professionalism – strong ability to relate and work with a variety of management levels
• Travel is required to support meeting and event development and execution
• CMP designation preferred

#LI-LM2021

Our company is built on helping individuals and families, and this starts with our employees. We want employees to maintain a positive balance, which is why we provide access to the benefits and resources they need to invest in themselves. From our onsite fitness facilities and generous paid time off to employee professional development programs, we are committed to helping employees live and work their best – both inside and outside the office.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.

Company:

Unum