Business Support Specialist and Executive Admin, US Ag & Fleet

UPL Limited (NSE : UPL & BSE : 512070, LSE : UPLL) is a global provider of sustainable agriculture products and solutions, with annual revenue exceeding $6bn. We are a purpose-led company. Through OpenAg®, UPL is focused on accelerating progress for the food system. We are building a network that is reimagining sustainability, redefining the way an entire industry thinks and works - open to fresh ideas, innovation, and new answers as we strive towards our mission to make every single food product more sustainable. As one of the largest agriculture solutions companies worldwide, our robust portfolio consists of biologicals and traditional crop protection solutions with more than 14,000 registrations. We are present in more than 130 countries, represented by more than 10,000 colleagues globally. For more information about our integrated portfolio of solutions across the food value chain including seeds, post-harvest, as well as physical and digital services, please visit upl-ltd.com and follow us on LinkedIn, Twitter, Instagram and Facebook.

JOB SUMMARY : Located at our Cary, North Carolina satellite office, the Business Support Specialist will organize and coordinate administration duties, office procedures. He / she will also be responsible to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. This role would also provide executive support to the leadership on-site and coordinate events as required. They will also be responsible for Fleet Management support and coordination with our fleet services provider, internal employees, HR, Finance and Legal on policy, fleet administration matters.

JOB DUTIES & RESPONSIBILITIES :

Office Management support for US Ag Office in Cary, North Carolina (40%) :

• Assist employees with day-to-day administrative needs - shipping and receiving, printing, faxing, coordinating food servicing needs, coordinating meeting rooms, answering phones, directing visitors.
• Stock and maintain office supplies and kitchen.
• Act as main point of contact for office vendors (coffee, copier, shredding, shipping, furniture, maintenance & repair, etc.).
• Coordinate preparation for new employees : Assign seats, ensure IT equipment is ordered & present, create welcome bags, give tours.
• Act as a primary executor of safety preparation activities and procedures. Coordinate with HR, Legal and Safety Management teams on Safety and Compliance matters on-site.
• Act as liaison with building management, attending community meetings and sharing information with employees as needed.
• Sorting of all incoming mail, maintaining of the copiers / scanners / fax machines. Ensuring the mail is sorted and distributed in a timely manner, avoiding any major issues / implications due to delays.
• Receive and process all invoices for office management related vendors.

Fleet Administration support to Field Staff of all UPL Group Companies (US & Canada) entities currently more than 200 Vehicles (30%) :

Partner with HR to ensure fleet policy signatures of all drivers

Requesting new fleet vehicles for new or existing fleet drivers

Provide Administrative support to regional leadership team members in Cary, including Head of US Ag, Head of National Accounts, Head of Supply Chain, and Head of Finance (30%) :

QUALIFICATIONS :

KEY COMPETENCIES :

Adaptability & Resilience : Recognizes and is open to changing circumstances and alters behavior and scales up as necessary; increases personal awareness and appreciation of individual and cultural differences to create an open, inclusive, and accepting workplace.

Entrepreneurial Mindset : Has a creative mindset and ability to think holistically, takes calculated risks and maximizes opportunities. Having a Solution Mindset and positive outlook.

Results Orientations : Takes action, pursues goals with persistence and achieves results; communicates goals and vision to the team to drive enthusiasm and ambition.

Execution Excellence : Enhances the speed of execution and builds efficiency in processes, systems, and people; has sharp focus on quality-orientation.

Strategic Orientation : Demonstrates knowledge of the social, economic, and environmental factors and how they impact the business. Identifies key issues that could impact the business and develops strategy through an analytical lens / design thinking.

Building Teams and Talent : Empowers colleagues through knowledge sharing and delegation, quickly establishing rapport; provides recognition for achievements and accomplishments.

Customer Centricity : Understands the customer needs and pain points, fulfills the needs and expectations by focusing on creating value for customers.

Travel : May be required to travel as part of coordinating National or Regional Meetings for Sales and Field Staff up to 5%

We are one team, for maximum impact. One team with shared goals. We all play for the team and no one plays against the team. We have a laser-like focus on what our customers need and want, on anticipating their future needs and on how we can create innovative solutions and experiences for them. #UPLJobs

Salary : $6