Administrative Manager

Title: Administrative Manager

Status: Full-Time, Exempt (30 hours a week)

Supervisor: Executive Director

Summary of Position:

The Administrative Manager will manage general operations and office duties such as administrative financial responsibilities, facilities maintenance, office organization, and inventory management as well as providing minimal executive assistant support to the Executive Director. The ideal candidate for this position is highly skilled in organization and communication while detail-oriented and proactive. This position reports directly to the Executive Director and requires a high level of confidentiality to be maintained.

Uplift Center for Grieving Children (Uplift), located in Philadelphia, PA, provides free peer support groups for children and their caregivers grieving the death of a significant other. These services take place in schools (public, parochial, charter, and private), community-based settings, at Uplift’s office, virtually, and through the Philly HopeLine (Uplift’s mental health services hotline). Uplift believes that no child should grieve alone. The organization is currently seeking a dedicated and passionate professional to join its team and support the mission.

Salary: The salary range is $37,500-$45,000 annually (for a 30-hour work week), based on experience.

Benefits:

• Health Insurance with vision premium covered 100% for employee
• Optional dental insurance
• SIMPLE IRA with up to a 3% company match
• Employee Assistance Program
• Three (3) PTO days for continuing education
• Favorable PTO policy and personal and sick days, holidays, and a summer work schedule
• Unlimited Bereavement Leave

Responsibilities:

• Provide warm welcome to clients and team members, interfacing via phone and in person.
• Manage overall office operations including monitoring and ordering supplies, overseeing equipment maintenance, performing all administrative filing, and organizing office supplies.
• Assess the office needs by managing the offices’ inventory including marketing materials, office equipment/supplies, and monitoring cleaning conditions.
• Prepare correspondence.
• Financial duties including depositing checks, monitoring all bank accounts, and any administrative duties as needed by Uplift’s accounting firm and/or Executive Director.
• Handle essential office functions and problem-solve all matters by coordinating with technical support, property management, and other 3rd parties.
• Management of Zoom account and potentially other IT-related accounts.
• Coordinate with building management for all building and maintenance-related matters.
• Manage deliveries office and program supplies.
• Liaison with operations contractors including book-keeper and IT professionals.
• Tracking Uplift’s supplier diversity plan and efforts.
• Administrative support for Executive Director including, but not limited to, document preparation, research projects (IT, vendors, caterers, etc).
• Special events support including, but not limited to, venue and vendor research, event planning, food and beverage procurement, event set-up and breakdown, etc).
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree preferred, and/or relevant work experience.
• 3-5 years’ experience in office operations/administration.
• Highly organized and detail-oriented.
• Superior communication skills, both verbal and written.
• Proven ability to multi-task.
• Resilient problem-solving skills.
• Technologically savvy and proficient with the computer programs used by Uplift, including: Microsoft Office Suite (Publisher, PowerPoint, Word and Excel), and QuickBooks.
• Reliable transportation essential.
• Compassion for and ability to work alongside the diverse populations Uplift serves.
• Ability to maintain confidentiality and handle sensitive information.
• Belief in and desire to further the organization’s mission.

Uplift is currently operating on a hybrid work schedule. This position requires more on-site than virtual work. Uplift reserves the right to change this policy upon any future circumstances.

Uplift Center for Grieving Children is an equal opportunity employer and is committed to building a culturally diverse and pluralistic workforce providing services in a multicultural environment where differences are valued and respected. Women, Black/Indigenous/People of Color, individuals with disabilities, veterans, and intersectional individuals are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.

Please submit cover letter and resume to Keri Salerno, Executive Director of Uplift, at keri@upliftphilly.org.