What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Upper Logistics?
Upper is a leader in international logistics and courier services, with operations spanning the U.S., Ecuador, Peru, and Colombia. Our companies include B2B freight forwarding, B2C courier services, and software development. Together, we serve a wide range of clients and industries with a team of 200 professionals who share a commitment to innovation and excellence.
We are looking for a dynamic Executive Assistant to the CEO to join our team and work closely with a driven leader who thrives at the intersection of logistics, technology, and business development. This is an extraordinary opportunity to make an impact across multiple companies and industries, helping drive efficiency, foster innovation, and implement cutting-edge AI and software solutions.
What Makes This Role Unique
- Work with a Visionary Leader: Collaborate directly with a CEO deeply involved in product innovation, software development, and marketing.
- Diverse Industries: Gain exposure to logistics, software development, and AI-driven innovation while contributing to transformative projects across multiple businesses.
- Cutting-Edge Initiatives: Help improve processes and workflows with a strong focus on integrating AI, automation, and task management tools.
Key Responsibilities
Executive Support:
- Manage the CEO’s calendar, schedule meetings, and coordinate tasks efficiently.
- Serve as the primary point of contact for internal and external stakeholders.
- Screen, prioritize, and respond to emails and communications on behalf of the CEO.
- Prepare reports, presentations, and materials to support meetings and decision-making.
Project Support:
- Track key initiatives, follow up on deliverables, and ensure timely completion of tasks.
- Collaborate with teams to support cross-company projects, including AI adoption and process optimization.
- Utilize tools like Asana, Trello, or similar platforms to organize and monitor tasks.
- Remote Coordination:
- Facilitate seamless communication with remote team members across various countries using tools like Slack and Google Workspace.
What We’re Looking For
- Experience: 3 years as an Executive Assistant or in a similar role, preferably supporting senior executives in dynamic environments.
- Exceptional organizational and time management skills.
- Proactive problem-solving mindset with attention to detail.
- Strong verbal and written communication abilities in English and Spanish.
- Proficiency with Google Workspace (Google Docs, Sheets, Slides) and project management tools like Asana or Trello.
- Familiarity with communication platforms like Slack.
- Education: Bachelor’s degree in Business Administration, Technology, or a related field.
- Bonus Points:
- Experience in logistics, software development, or AI adoption.
- Proven ability to thrive in a collaborative and fast-paced environment.
Why Join Us?
- Dynamic Collaboration: Work directly with the CEO to drive transformative projects across multiple industries.
- Growth Opportunities: Contribute to innovative initiatives that redefine industry standards.
- Innovation at the Core: Be part of the team integrating AI and automation solutions across diverse processes.
- Global Reach: Collaborate with a team spanning multiple countries, enabling a broad and impactful professional experience.