What are the responsibilities and job description for the Office Administrator (Part-Time) position at Upperline Health?
ABOUT US
A Specialty Path to Good Health
Upperline Health is one of the nation’s largest specialty practices providing comprehensive chronic care through frequent specialist visits. Founded in 2017, Upperline is based out of Nashville, TN and serves patients in Alabama, Arkansas, California, Connecticut, Florida, Georgia, Indiana, Kentucky, Michigan, New Jersey, Ohio, Tennessee, and Virginia. Our mission is to transform specialty healthcare by improving how specialists engage with patients and partner with PCPs, payers and other providers.
We believe:
Triage is temporary
Treatment is transformative
Upperline Health providers coordinate patients’ care among a team of specialists - physicians, advanced practice providers, care navigators, pharmacists, dieticians, and social workers for integrated treatment that addresses patients’ immediate and long-term health needs.
Through a patient-centered approach, we enhance the healthcare experience by living our Upperline CARES values—fostering strong Connections, holding ourselves to the highest level of Accountability, demonstrating Resilience in addressing both immediate and long-term health needs, committing to Excellence in patient care, and focusing on a Service mentality that places patients at the heart of everything we do.
We put patients at the center of value-based care.
ABOUT THE OFFICE ADMINISTRATOR
We are seeking a conscientious and detail-oriented individual to join our team as a Part-Time Office Administrator. The ideal candidate will assist with various administrative tasks, ensuring the smooth operation of our corporate office.
What You’ll Do
- Assist with planning, coordinating and executing on-site meetings and events.
- Managing the CEO and COO calendars, including making appointments and prioritizing the most sensitive matters
- Manage corporate travel partner programs.
- Manage incoming and outgoing mail and packages, including distribution to appropriate teams and troubleshooting any shipping issues.
- Schedule and coordinate key meetings and appointments, including company-wide Town Halls, DPM/CEO meetings and other corporate and regional gatherings.
- Maintain office supplies inventory and place order as needed
- Facilitate employee recognition ordering and shipments
- Lead local community engagement and involvement initiatives.
- Organize and maintain office spaces, storage areas, and shared workspaces.
- Provide general administrative support to the Nashville office, including mail, office supplies, meeting coordination, facility access and visitor process.
- Arrange and manage corporate travel, including flight and accommodation bookings, as well as processing travel expenses
- Assist in facilitating onsite candidate interview days and coordinate first-day onboarding for new hires.
- Assist with various special projects and tasks as assigned
Experience and Qualifications:
- Previous office or administrative experience preferred
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- Maintain discretion and confidentiality handling sensitive information
Working hours:
- 20-25 hour per week
- Flexible schedule, with available to work morning or afternoons
- Regularly work on site
Benefits
Comprehensive benefit options include 401k and PTO.
Compensation
Compensation is commensurate to compensation for similar positions in the region and based on prior training.
Job Type: Part-Time
