Enrollment/Admissions Coordinator

TITLE: Enrollment / Admissions Coordinator

REPORTS TO: Director of Operations

JOB FUNCTION: The Enrollment / Admissions Coordinator will manage the Urban Academy student information system(s), enrollment, admissions, lottery systems, procedures, and related activities. They will adhere to the Urban Academy’s board-approved policies and procedures related to enrollment, applications, truancy, and student lottery among other policies and procedures.

DUTIES and RESPONSIBILITIES

Enrollment & Admissions

• Respond promptly to requests for enrollment applications.
• Schedule and conduct school tours for prospective students and families.
• Receive, record, and process return enrollment applications according to the school’s Admissions Policy.
• Coordinate and manage the school’s enrollment lottery in alignment with the school’s Lottery Policy.
• Maintain accurate lottery and waitlist results.
• Manage the waitlist, ensuring timely notifications and guidance for waitlisted applicants.

Student & Family Records Management

• Maintain accurate enrollment records, categorized by:
• School district
• Grade level
• Number of students added/dropped per grade
• Transfer locations and details
• Student retention data
• Input and update student and family information in the designated student information system.
• Ensure compliance with all data reporting requirements at local, state, and federal levels.

Attendance & Truancy

• Work with the Attendance Officer to aggregate and analyze monthly data on student attendance and truancy.

Student Onboarding & Orientation

• Coordinate and lead new student and returning student open house and orientation events.
• Organize and participate in new student enrollment meetings to ensure a smooth transition.

Communication & Coordination

• Promptly notify the Program for Students with Exceptionalities (PSE) Coordinator of new students with IEPs, GIEPs, 504 plans, or Early Intervention Plans.
• Promptly notify the Instructional Lead Team of all enrollment changes
• Work with the Principal’s Office to support the production and distribution of student report cards and progress reports.
• Communicate student withdrawals or transfers to the appropriate school district in a timely manner.

Marketing & Community Engagement

• Contribute to the school’s social media presence, focusing on student enrollment marketing and outreach.

Student Transportation Coordination

• Collaborate with school districts, families, and stakeholders to facilitate and maintain accurate student transportation registration, rosters, and routes.

KNOWLEDGE, SKILLS, and ABILITIES

• Demonstrates the ability to work with children of all ages and their families dealing with various learning troubles.
• Exhibits outstanding organization and time management skills for managing a large workload.
• Displays highly effective communication skills geared to various age groups.
• Can work well independently and with little supervision.
• Strong organizational and time management skills.
• Attention to detail and ability to maintain accurate records.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with student information systems (SIS).
• Excellent written and verbal communication skills.
• Ability to work collaboratively with school staff, families, and external stakeholders.
• Customer service mindset—friendly, approachable, and responsive.
• Problem-solving and adaptability in a fast-paced school environment.
• Commitment to urban education and student success.
• 2 years of experience in enrollment management, student services, administrative support, customer service, or related roles.
• Experience in a school setting, nonprofit, or community-based organization is highly beneficial.
• Strong data entry and record-keeping skills, with experience managing databases or student information systems.
• Familiarity with state and federal education regulations, particularly regarding enrollment, attendance, and student records.
• Experience handling sensitive student and family information with confidentiality and professionalism.
• Prior experience working with diverse families and communities, particularly in an educational setting.

EDUCATION and EXPERIENCE

While a college degree in Business Administration, Education, Communications, or a related field is preferred, it is not required. Instead, the ideal candidate should have at least two years of experience in enrollment management, student services, administrative support, or a related role, preferably within a school, nonprofit, or community-based organization.

URBAN ACADEMY STATEMENT

Urban Academy will be a model for Urban education and provide a strategic combination of academic excellence, cultural relevance, and broad educational access.

SALARY

Salary ranges from $45,000 - $50,000 annually based on experience.

Job Type: Full-time

Pay: From $45,000.00 per year

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $45,000 - $50,000