What are the responsibilities and job description for the Bookkeeper position at Urban Growers Collective Inc?
About Urban Growers Collective
Urban Growers Collective (UGC) is a non-profit 501(c)(3) organization that was founded in the fall of 2017. Working closely with community partners, UGC’s approach is to demonstrate the development of community-based food systems and to support communities in developing systems of their own where food is grown, prepared, and distributed within the community itself.
We operate 8 urban farms on 11 acres of land, predominantly located on Chicago’s South Side. These farms are production-oriented but also offer opportunities for staff-led education, training, leadership development, and food distribution. Each farm utilizes organic growing methods, intensive growing practices, and year-round production strategies to best maximize growing space.
While farming is the foundation upon which we grow, helping people thrive is our emphasis and the motivation for our work. We work towards building stronger, healthier communities through a variety of programming centered around Food Access, Job Training & Education, and Community Engagement. Through our programs, we provide training and education on urban agriculture and food systems; offer skill building experiences, jobs, and economic opportunities to youth; identify and lift up community priorities and needs; and use evidence-based practices to create safe and beautiful places for communities to convene, create, heal, and transform.
Position: We are seeking an individual who has an interest in all aspects of sustainable urban agriculture activities, focusing the bulk of their duties on providing administrative support to the executive team and management staff. The position is dynamic and requires a well-organized individual with excellent communication skills, as well as the ability to work well with diverse individuals and communities.
Primary Responsibilities
- Bookkeeping using Quickbooks Online, Gift & Receipt Processing in CRM system, electronic filing of backup documentation and maintenance of trackers using Google Sheets;
- Bookkeeping activities, such as, invoicing, receiving payment, entering bills and making payments in QuickBooks/RAMP along with preparing and filing the associated documentation;
- Review and approve staff credit card transactions in accounts payable system (RAMP)
- Complete monthly and yearend bookkeeping tasks, including account reconciliation, grant tracking activities and reporting support, audit support activities and report preparation for financial management;
Assist with cash handling procedures including training staff and making cash deposits from various revenue generating locations (mobile market, farm stands, events).
Support development and programs with quickbooks reports for grants and program cost projections
- Carry out administrative duties such as e-filing, typing, copying, binding, scanning etc.
- Other duties as assigned.
Qualifications:
- Bachelor’s degree is preferred but not required.
- Minimum of 1 year related experience in an administrative and bookkeeping role.
- Excellent attention to detail, organizational and problem-solving skills.
- Robust written communication skills; strong editing skills and ability to write clearly and concisely.
- Strong computer skills with proficiency in Quickbooks, Google Suite and MS Office (Word, Excel, PowerPoint, etc.).
- Ability to work in an open-office environment.
- Friendly and positive demeanor with a willingness to take feedback and grow as an employee.
- Must be able to work well under pressure in a team environment, handle multiple assignments, and meet deadlines.
- Ability to work as a team and gather necessary information from program, finance, and development staff.
- Passion for sustainable food systems and urban agriculture.
UGC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sexual orientation, sex, gender identity, national origin, age, disability or genetics.
