What are the responsibilities and job description for the Assistant Controller position at Urban League of Portland?
DEPARTMENT: Finance
REPORTS TO: Controller
SUPERVISOR: Vice President
CLASSIFICATION: EXEMPT, Full-time, 8-hour shift Monday to Friday
SCOPE OF WORK
The Urban League of Portland's Assistant Controller supports the Controller in managing the League’s financial operations, ensuring compliance, and preparing financial reports, while also assisting with budgeting, forecasting, and internal controls. The Assistant Controller also provides administrative and operational support across all programs areas and has the responsibility to project a professional and positive first impression on behalf of the organization, as well as in support of its social policy initiatives and agenda to ensure successful fulfillment of the League's mission. The Assistant Controller will assist with the day-to-day oversight of the accounting department including A/R, A/P, payroll, general ledger and ensure that the monthly close and financial reporting is completed in an accurate and timely manner. In addition to providing oversight to the Staff Accountant(s), Accounting Assistant (s), and Accounting Managers the Assistant Controller will be personally responsible for accomplishing tasks related to A/R, month-end close, year-end close and reporting. This position will provide support to the annual budgeting process and assist the Controller as liaison to the CPA firm for the annual audit. The Assistant Controller must have strong non-profit accounting skills, excellent interpersonal and communication skills, and the ability to work in a fast-paced, dynamic environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties and responsibilities include, but are not limited to the following:
- Preparing and analyzing Financial Statements (Statement of Financial position, Statement of Activities, Statement of Cashflow and Statement of Functional expense).
- Oversee the month-end close process, including account analysis, subsidiary schedules preparation with proper supporting documentation, and review and approval of monthly and year-end journal entries.
- Provide guidance through compliance with accounting Standards (GAAP).
- Analyze grants and contracts and review and monitor spending.
- Prepare and submit required reports to various stakeholders.
- Review and maintain internal controls to safeguard assets and ensure accurate financial reporting.
- Train staff in accounting procedures.
- Coordinate with external auditors and prepare for audit.
- Prepare and/or review the work of staff to ensure all PBC audit schedules are properly prepared to ensure the clean and timely year-end audit.
- Assist with annual budget preparation, as well as budgets for new and renewing funding sources.
- Perform additional duties as assigned
EDUCATION/EXPERIENCE
- BA degree in Accounting, Business Administration or Finance with at least three years’ demonstrated experience
- Thorough knowledge of GAAP and nonprofit accounting concepts
