Administrate Coordinator

The mission of The Pittsburgh Land Bank (the “PLB”) is to repurpose vacant and abandoned property, with a special focus on the preservation of Pittsburgh's existing housing stock and the development of affordable housing. The PLB has special powers under state law to clear tangled titles, a major barrier to returning property to productive re-use. A significant amount of PLB staff time is spent working to acquire, clear title, maintain, and sell property in the Land Bank's inventory. The PLB is overseen by a Board of Directors and is currently affiliated with the Urban Redevelopment Authority of Pittsburgh (the “URA”), working within the URA's Real Estate team. This position's main responsibilities will be to provide critical administrative and organizational support to the PLB, including preparation for the monthly board meetings, maintenance of PLB records, and assistance with financial and compliance tasks. The PLB Administrative Coordinator will also coordinate scheduling, process inquiries and applications, and support PLB programs, ensuring adherence to policies and procedures. The successful candidate must be highly organized, detail-oriented, a strong writer, self-motivated, and collaborative, with the ability to improve and standardize administrative processes that advance land recycling initiatives throughout the City of Pittsburgh. Join The Pittsburgh Land Bank's dynamic team and be a part of strengthening our communities and our City! Job title: PLB Administrative Coordinator Department: Real Estate Unit: Pittsburgh Land Bank Salary: $50,000 Full-Time: X Exempt: X Essential Functions and Responsibilities:

• Assist with the preparation of the monthly board agenda, PowerPoint presentation, property application materials, and related material for the monthly Board of Directors meetings
• Schedule board meetings and work with board members to confirm attendance
• Communicate updates and reminders pertaining to the PLB board meetings with PLB applicants, public speakers, and other board meeting participants and stakeholders
• Assist with the preparation of annual audit and reports, presentations, correspondence, and program/project materials
• Assist Real Estate Transactions Coordinator with drafting property transfer documents, letters of support, and other documents, as assigned
• Organize, manage, and maintain paper and digital files and other records
• Process invoices, check requests, and monthly credit card payments
• Track deadlines related to funding, project milestones, board terms and contracts
• Update project and board meeting information on the Pittsburgh Land Bank's website
• Organize, schedule, prepare for, and participate in meetings and events, and maintain calendars
• Assist Land Bank staff with property research using various public databases, as assigned
• Update tracking documents, manage filing and record keeping
• Perform other duties, not specified, as assigned
  
  

Position Requirements and Qualifications:

• The ability to establish and maintain relationships with co-workers and clients
• Excellent writing and communication skills
• Excellent organization, detail-oriented
• Customer service skills
• Proficiency in Microsoft Word, Excel, SharePoint, OneDrive, and PowerPoint
• Basic website editing
• Ability to use business management software
• Ability to work in fast-paced environment and meet deadlines
• Another combination of education, experience, knowledge, and abilities demonstrating the qualifications necessary to perform the duties of this position would also be considered
  
  

Preferred Qualifications:

• Knowledge of City and County government
• Knowledge of laws, ordinances and regulations related to land bank entities
• Knowledge of NetSuite a plus
• Strong interpersonal, oral, and written communication skills
• Proficiency in Microsoft Publisher
• Basic graphic design
• Ability to perform research and navigate public databases and datasets
• Interest in learning about complex government systems
  
  

Competencies:

• Promoting Equity, Diversity, and Inclusion
• Highly Organized
• Establing Focus
• Data Management
• Attention to Detail
• Analytical Thinking
• Independent Worker
• Results Orientation
• Takes Initiative
• Thoroughness
• Effective Written Communcation
  
  

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, including travel to County and City offices.
• Must be able to talk, listen and speak clearly on the telephone.
  
  

Disclaimers: The URA is an equal opportunity affirmative action employer. All qualified applicants will receive consideration without regard to race, religion, color, gender, age, national origin, ancestry, disability, sexual orientation, political, and/or union affiliation. AN APPLICANT MUST RESIDE IN CLOSE PROXIMITY TO THE CITY OF PITTSBURGH DURING THE DURATION OF THE INTERNSHIP. PM22