What are the responsibilities and job description for the Bookkeeper/Secretary position at Urbana Middle School?
Urbana School District #116
TITLE: Bookkeeper/Secretary
LOCATION: Middle Level Building(s)
SUPERVISOR: Building Principal
ESSENTIAL FUNCTIONS:
- Maintain consolidated, activity, imprest, and miscellaneous accounts. Issue checks from said accounts. Responsible for monthly bank reconciliation and disbursements to each curriculum coordinator, team facilitator, activity club sponsor, central office, and administration monthly account balance and transaction records.
- Assist Principal in preparing budget for the next school year.
- Maintain copiers (including supplies, paper, etc.) and oversee copy codes and limits.
- Maintain inventory, purchase and distribute (via requisitions) classroom supplies for teachers. Maintain an orderly supply room.
- Receive, issue and process all requisitions for supplies, materials and repairs from consolidated, activity and imprest accounts and authorize payment for purchase orders upon receipt of materials.
- Issue checks from Imprest Account and check out P-Card.
- Maintain inventory, purchase, catalog, rebind books, and distribute textbooks. Maintain orderly book room. Assist students in checking out textbooks throughout the day.
- Collect, record, and deposit all textbook fees/fines. Process monthly collections.
- Maintain pop machines and orders in the teachers’ lounge.
- Responsible for postage meter, certified letters an bulk mailings,. Receive, check in, and distribute all mail and packages (U.S. and district).
- Backup for the main office staff during absences.
- Assist with mailing progress reports, report cards and any other mailings throughout the year.
- Reconcile books to bank statements.
- Perform other duties as assigned by the office manager or administrative team.
START DATE:
Terms of Employment:
- Salary and Benefit information can be found on the Human Resources webpage. T
- This is a position is not within the collective bargaining unit and is not an administrative position.
- This is not an exempt position.
AN EQUAL OPPORTUNITY EMPLOYER
REVISED: April 2025
