What are the responsibilities and job description for the Administrative and Accounts Payable Assistant position at Urbanex Pest Control?

Administrative and Accounts Payable Assistant

About Urbanex Pest Control

At Urbanex Pest Control, we are dedicated to providing top-tier pest management solutions while ensuring an exceptional customer experience. We believe that happy customers are the foundation of our success, and we are looking for a Customer Experience Manager who will help us maintain strong relationships and reduce customer cancellations through strategic outreach and internal alignment.

Our Core Values

Play Like a Champion : We choose resilience, positivity, and determination, even when it's hard. We find enjoyment and purpose in what we do to rise above, stay agile, and pursue excellence in every situation.
Unwavering Character : We choose to do the right thing, regardless of the consequences. We always show up wholeheartedly, embracing vulnerability and inspiring others by being a good person .
Commit to Better : We wake up every day with the relentless desire to become better. We face adversity head-on and inspire others to relate to challenges as opportunities for growth.
Wholehearted Connection : We root for one another in success and failure. We build a community where everyone feels seen, supported, and valued. We meet people where they are and believe building bridges is better than burning them.
Belief is Contagious : We rise up by inspiring hope, giving people the freedom to explore the journey of growth, and rewarding those with the courage to act on their infinite potential.

Job Summary

The Administrative Assistant will b e responsible for managing daily administrative tasks for the finance, data, and accounting teams, including supporting the finance executive, managing the employee expenses system, and categorizing accounts payable. This role requires exceptional organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. We are willing to train on the employee expense system and c ategorizing accounts payable.

Key Responsibilities

Maintain organized records and filing systems for administrative and financial documents.

Assist in processing invoices and managing accounts payable.

Review and process employee expense reports in accordance with company policy.

Coordinate office operations, supplies, and vendor management.

Manage calendars, schedule meetings, and coordinate travel arrangements.

Handle internal and external communications on behalf of executives.

Prepare reports, presentations, and other documents as needed.

Support special projects and other administrative tasks as assigned.

Project manage key ongoing projects for the teams.

Qualifications :

Prior experience in administrative support, executive assistance , or accounting support is preferred.

Basic knowledge of accounts payable processes and expense management.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., QuickBooks, NetSuite, or similar) is a plus.

Strong attention to detail and excellent organizational skills.

Ability to handle confidential information with discretion.

Strong communication skills, both written and verbal.

Ability to work independently and prioritize tasks effectively.

Preferred Qualifications

Experience in bookkeeping or finance-related roles.

Familiarity with business expense policies and reimbursement processes.

Bachelor's degree or equivalent experience in business administration, accounting, or a related field.

What We Offer

Competitive salary and benefits package.

Opportunity for growth and professional development.

A collaborative and supportive work environment.

If you are a highly organized individual with a keen eye for detail and a willingness to take on both administrative and accounting tasks, we encourage you to apply!

Salary : $40,000 - $50,000

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Administrative and Accounts Payable Assistant

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