Executive Assistant

JOB TITLE: Executive Assistant
**TOP 3 SKILLS:**
Experience as an Executive Assistant supporting key stakeholders, preferably in IT
Proficiency in Microsoft Office Suite
Strong customer service skills
LOCATION: Atlanta, GA
DURATION: 4 months with potential extension and conversion to FTE
RATE RANGE: $20/hr-$22/hr

SUMMARY:

The Executive Assistant will provide comprehensive executive administrative support. This role involves managing the daily operations of executive-level tasks, coordinating budget management activities, and maintaining effective communication with various stakeholders.

Executive Administration Support

• Manage and coordinate the executives' calendars, scheduling meetings and confirming appointments.
• Serve as the main point of contact between executives and internal/external clients.
• Handle calls, take messages, and route correspondence effectively.
• Support personnel functions such as interview scheduling and performance management tracking.
• Train administrative staff on company policies and best practices.

Budget Management

• Perform specialized duties in budget management in alignment with processes.
• Confirm purchase request details and prepare necessary documentation.
• Generate daily, weekly, monthly, and quarterly budget reports detailing expenditures and variances.
• Conduct invoice and purchase order reconciliation, troubleshooting discrepancies as needed.
• Maintain communication with user agencies and vendors to resolve issues related to goods/services.

Support & Collaboration

• Adhere to division policies and collaborate with team members to achieve organizational goals.
• Provide customer-focused service, enhancing business efficiency and effectiveness.
• Contribute to the division's strategic objectives.
• Perform additional duties as required.

• Technical Skills:

  • Proficiency in Microsoft Office Suite.
  • Strong research and troubleshooting abilities.

• Communication Skills:

  • Excellent verbal and written communication skills.
  • Ability to convey technical information clearly and concisely.

• Problem-Solving:

  • Strong analytical skills to manage and resolve budget-related issues.
  • Ability to prioritize and manage multiple tasks effectively.

• Interpersonal Skills:

  • Strong customer service orientation and people skills.
  • Ability to work independently and as part of a team.

• Self-starter with initiative to undertake tasks with minimal supervision.
• Strong organizational and time management skills.
• Willingness to work extra hours and be available for after-hour emergencies.

• Previous experience in executive administration, budget management, or a related field is preferred.
• Proven ability to maintain confidentiality and manage sensitive information.
• Familiarity with Oracle or similar financial systems is a plus.

IND123