HR Coordinator I

TOP 3 SKILLS:

• Capable of managing a high volume of work.
• Proficiency in Google Calendar and Gmail for scheduling and correspondence.
• Experience with I-9 verifications preferred.

COMPANY:

Our client, a fortune 500 data and AI company is looking to identify a HR Coordinator I to join their team.

JOB DESCRIPTION

We are seeking a detail-oriented and organized HR Coordinator (Contractor) to support our I-9 project. This role will be responsible for ensuring compliance with federal employment verification requirements by managing the completion, review, amendment, and reverification of Form I-9 documents within Workday.

Key Responsibilities:

• Send email communications to employees regarding I-9 verification and reverification.
• Create and send calendar invitations for I-9 verification appointments.
• Conduct virtual I-9 verifications in compliance with federal regulations.
• Perform I-9 reverifications for employees requiring updated work authorization documentation.
• Follow up with unresponsive employees to ensure timely completion of I-9 requirements.
• Locate and update I-9 documentation as needed for compliance purposes.
• Amend Form I-9 in Workday to update employee records as necessary.
• Escalate cases of unresponsive employees to management for further action.
• Review completed I-9 documentation for accuracy and compliance.
• Monitor overall progress of the I-9 project and maintain an accurate tracking sheet.
• Ensure all I-9 records are properly maintained and organized in accordance with company policies and legal requirements.

Qualifications & Skills:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to execute tasks efficiently and accurately.
• Capable of managing a high volume of work.
• Proficiency in Google Calendar and Gmail for scheduling and correspondence.
• Experience with I-9 verifications preferred.