What are the responsibilities and job description for the Sales Coordinator position at US Aerials & Equipment?
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US Aerials & Equipment Rental is a minority-owned equipment rental company in the New York metro area. We rent out aerial work platforms, such as scissor lifts, boom lifts, and atrium lifts, as well as construction equipment, and will deliver equipment 24/7 to locations in the New York Metro area.
We are looking for talented individuals to support our growth. If you are interested in pursuing a rewarding career, we invite you to review our opportunities!
When it comes to business administration, you’re on it; you also play a key role in ensuring the team operates smoothly and effectively. We need someone who takes the initiative, embraces technology, and is ready to take ownership of their role. If you’re a problem-solver who wears multiple hats with ease, enjoys collaborating with a dynamic team, and can work independently, we want to hear from you!
*Job Summary*
As a Sales Coordinator at US Aerials, you will be managing customer inquiries, coordinating rental agreements, and ensuring smooth operations between sales & operation teams. The Sales Coordinator is responsible for ensuring that all commercial documents (quotes, rental agreements, rental return invoices) are generated accurately & timely and are executed according to company policy.
*Responsibilities*
- Coordinate and manage customer communications and inquiries
- Maintain and track customer documentation, such as COI’s, Sales Tax Exempt certificates etc.
- Answer incoming calls promptly and professionally, screen calls and transfer calls to the appropriate department.
- Maintain a log of incoming calls and inquiries.
- Process quotes, reservations and rental agreements according to company policy
- Prepare and maintain sales reports and customer databases
- Monitor/track contracts and rental return due dates
- Maintain and update customer price lists
- Monitor equipment inspections reports and damage reports for further processing
- Process rental returns and generate invoices
- Maintain accurate records of rental transactions, invoices, and customer communications
- Collaborate with Operations and Finance Team to optimize rental operations
- Assist the sales team with daily sales activities and administrative tasks
- Manage office supplies inventory and place orders when necessary
- Manage the front desk by greeting visitors and directing them appropriately
- Works closely with the Finance Team and assists with accounting related tasks such as follow-up assistance on open AR invoices, etc.
- Undertakes additional tasks as assigned by management
*Experience / requirements*
- Proven experience in a sales support or administrative role, preferably in the rental equipment industry
- Exceptional attention to detail and organizational skills
- Excellent communication and interpersonal abilities
- Proficiency in Microsoft Office Suite
- Technology-savy and a strong interest in efficient processes and automation
- Ability to independently complete assigned tasks efficiently and accurately
- At least an associate’s degree in business administration, Finance or a related field , Bachelor's degree preferred.
What We Offer:
- Compensation commensurate with experience and education
- Paid holidays and PTO
-401k retirement plan
If this sounds like the opportunity that you have been looking for, please submit your resume.
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- 401(k)
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Associate (Required)
Experience:
- relevant: 5 years (Preferred)
Ability to Commute:
- Central Islip, NY 11722 (Required)
Work Location: In person
Salary : $55,000