What are the responsibilities and job description for the Assistant Facilities Management position at US AMR-Jones Lang LaSalle Americas, Inc.?
Essential Functions:
- Assist Facility Manager with tactical planning for the site as needed or requested
- Retrieve mail/packages from loading dock and distribute following site SOW
- Assist with ordering of office supplies, consumables, PPE, etc.
- Provide general overall facility management services including continuous monitoring of office/facility
- Support work order management for in house staff and vendors as necessary.
- Assist with the coordination and scheduling of maintenance activities
- Coordinate special events in support of client or JLL
- Support facility soft services as needed and directed such as: meetings preparation, conference room reservations and set up, food services, vending, and badging
- Act as an interface with client, vendors, visitors and guests with a focus on providing quality customer service Ensure appropriate follow up with customers
- Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption
- Monitor and report to the Facility Manager on the facility operation, through both direct employees and third-party service providers, to ensure that all KPI’s and SLA’s are met or exceeded
- Assist with budgetary requests, analysis, and reporting
- Assist with researching, analyzing, and reporting budget variances
- Implement and monitor hazard control and team safety practices
- Manage site level invoicing as required
- Any and all other tasks and duties assigned
- Respond to any Emergency events
Job Requirements
- Bachelor's Degree or equivalent work experience in Facilities Management or Property Management required
- Minimum of two (2) years of industry experience required either in the corporate environment or as a third-party service provider
- Strong leadership and relationship building skills
- Strong interpersonal skills and problem-solving ability
- Excellent verbal/written communication and presentation skills
- Proven record of providing excellent internal and external customer service
- Strong knowledge of Microsoft Office products such as Office, Outlook, Excel, etc
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together, and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!
