What are the responsibilities and job description for the Assistant Facilities Manager position at US AMR-Jones Lang LaSalle Americas, Inc.?
- Position will be located in Hopewell, NJ
What this job involves –
The Assistant Facilities Manager position is responsible for systems administration of a maintenance management system, reporting, and facilities support for a distributed retail portfolio. Primary duties will include working with the Facility Management team to handle routine facility related operations, including creating, managing, and verifying work orders, managing and clearing work order flags, and proficient management / coordination of and with maintenance technicians and 3rd party providers.
What is your day to day?
- Work with the Sr. Facility Manager and Chief Engineers to oversee the delivery of maintenance, repair, custodial, security and other building services
- Develop and maintain facility maintenance schedules
- Coordinate with various departments to plan and execute facility projects
- Manage space allocation and utilization
- Oversee basic office services such as internal mail distribution and room setups
- Coordinate with vendors for services like cleaning, pest control and office supplies
- Ensure a welcoming and comfortable work environment for employees and visitors
- Participate in audits and inspections
- Manage direct reports with assistance from Sr. Facility Manager
- Assist in the development and management of the annual operating budgets along with monthly variance report monitoring
- Building operations, service contracts, financial management
- Provide regular updates on facility operations and projects to management
- Assist in maintaining a safe work environment by adhering to health and safety regulations
- Participate in safety inspections and help implement safety measures
- Identify opportunities to enhance facility operations and soft services
- Ensure compliance with JLL minimum operational audit and safety standards
Desired experience and technical skills
Required
- 2-3 years of experience in facilities management or related role
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in facilities management software and Microsoft Office suite
- Knowledge of basic building systems and maintenance practices
- Customer service-oriented with a proactive approach to problem-solving
- Life Sciences: Preferred experience in GMP or equivalent regulated environment.
Preferred
- Bachelor's degree in Facilities Management, Business Administration, or related field preferred
- Life Sciences: Preferred experience in GMP or equivalent regulated environment.
