What are the responsibilities and job description for the Facilities Coordinator position at US AMR-Jones Lang LaSalle Americas, Inc.?
Are you ready to be the backbone of our bustling workplace? We're looking for a versatile Facilities Maintenance Coordinator to keep our spaces running smoothly and our team thriving!
In this exciting role, you'll:
- Orchestrate a symphony of vendors and staff to maintain our sleek offices and vibrant amenity spaces
- Flex your problem-solving muscles with hands-on maintenance tasks
- Master the art of procurement, ensuring we're always stocked and prepared
- Partner with our Mailroom Manager to keep communication flowing seamlessly
If you're a jack-of-all-trades with a knack for coordination and a passion for creating exceptional work environments, this is your chance to shine! Join us and make an impact every day in a role that's never dull. Apply now and become the hero our facilities deserve!
The Facilities Coordinator’s primary responsibility is to support the daily operations in the management of our facilities. The Facilities Coordinator is responsible for the daily coordination of onsite property vendors and employees supporting the interior office spaces and amenity spaces. Provides general overall FM services including handling routine property management operations, i.e. procurement of property supplies and services. The Facilities Coordinator will provide support to the Mailroom Manager for all mail center activities, equipment and supplies.
What will some of your day look like?
- Respond to facility needs and coordinate daily activities in offices and amenity spaces
- Manage vendor contracts for services like janitorial, exterminating, lighting, and equipment
- Conduct daily building inspections, create service tickets, and coordinate repairs
- Obtain vendor proposals, issue purchase orders, and schedule maintenance work
- Assist with vendor RFP process and ensure compliance with insurance and building regulations
- Support administrative tasks including file maintenance and meeting coordination
- Act as liaison for client, visitors, and vendors, handling escalations and service requests
- Assist with special projects, pilot programs, and workspace management
- Manage mail operations including sorting, posting, shipping, and resolving issues
- Maintain office supplies and perform other duties as assigned
Who are we looking for?
- 1 years of experience in facilities coordination and maintenance handy-work
- Proficient in Microsoft Office
- Solid communication skills, written and oral, including the ability to work in a team environment and interact with internal business partners as well as subcontractors and vendors
- Demonstrated working knowledge of building systems (HVAC, electrical/low voltage, plumbing, fire protection, security, etc.)
- Strong organizational and analytical skills
- Ability to multi-task and work both in a team and independently
- Excellent interpersonal, verbal, and written communication skills
- Strong emphasis on customer service
Preferred
- Experience in facility management or related field
- Familiarity with CMMS systems
- Knowledge of procurement processes and vendor management
- Experience in budget management and financial reporting
