What are the responsibilities and job description for the IFS Vendor Coordinator position at US AMR-Jones Lang LaSalle Americas, Inc.?
What this job involves –
IFS Vendor Coordinator II, will oversee vendor compliance, communication, and development as well as approving invoices . Working closely with the Operation Manager to support all facility activities. The IFS Vendor Coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.
What is your day-to-day?
Perform day-to-day oversight and completion of work orders, providing status updates via the work order system
Provide backup support for meetings
Assist in solving problems associated with building services/property management.
To ensure proper vendor coverage for customer locations, the IFS Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships
Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors
Collaborate with vendors to identify and correct service concerns
Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system
Monitor/analyze/report vendor performance and results, including cost, lead time, and vendor issues and/or complaints
Ensures appropriate follow-up with vendors, team and client
Assist with budgetary requests, analysis, and reporting.
Assist Finance, Sourcing, and other Account Management team members.
Act as the liaison between the account accounting team, including accounts payable and accounts receivable, as needed.
Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers.
Assists with the coordination and scheduling of maintenance activities
Handle multiple demands/priorities effectively and quickly adapt to change
Seeks to improve processes and systems for overall client satisfaction continuously.
Other duties as assigned
Desired experience and technical skills
Required:
2 years’ experience with Facility or Property Administration
Associate degree in facilities management, building, business, or other related field
2 years of facilities or commercial real estate experience in an admin capacity
Superior customer service skills and orientation
Ability to maintain professionalism at all times under stressful situations
Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficient in MS Office and possess strong written, verbal, and people skills
Strong organizational skills and collaborative style
Preferred
Familiar with Corrigo CMMS
Location:
Remote
