What are the responsibilities and job description for the HUMAN RESOURCES SPECIALIST (HUMAN RESOURCE DEVELOPMENT) T5 position at US Army National Guard Units?
Duties
This position is located in the JFHQ-State Human Resources Office (HRO) in Phoenix, Arizona. The purpose of this position is to perform Training and Development advisory services to both Army (ARNG) and Air National Guard (ANG) organizations and the full-time workforce within the state. Trains and provides technical assistance to lower graded specialists.
Executes the State's training and development program providing the full range of human resource development (HRD) options for the workforce. Provides HRD management advisory services to all levels of leadership within the organization, including designing, developing, and evaluating major portions of the organization's HRD program. Has frequent contact with supervisors, managers, and employees regarding short and long-range training objectives. May provide guidance for Continuation in Service Agreements, and available funding for training fees and travel. Identifies courses, by evaluating mission requirements and cost considerations as they pertain to training objectives. Develops and provides input on policy and procedures at the state level for identifying organizational and individual training needs, training opportunities, and sources. May be a Training Government Purchase Card (GPC) holder. Maintains good standing by following GPC Program policy and guidelines. Develops various initiatives through the draft/implementation of state policy, and compliance reviews. Administers new or modified policy, systems, methods, and guidance to determine the impact on training and/or travel of employees. May coordinate the establishment of local policies for payment and reimbursement of fees, travel, and training. Maintains individual critical system access through training for employee travel and purchase requisition. May be a travel authorization Reviewing Official (RO), or Approving Official (AO) and travel voucher RO in the Defense Travel System (DTS).
Coordinates Joint civilian workforce training requests. Reviews, processes approval, coordinates registration, funds and processes payment of fees, coordinates travel reimbursement funding and approval for all ARNG Employee training requests. This includes providing guidance on employee training related to program requirements to successfully accomplish the state NG mission. Designing, developing, conducting, and evaluating the effectiveness of training. Monitors compliance with negotiated agreements of labor organizations pertaining to training and development. Collaborates on all in-house HRO courses to include the Supervisor Course. Duties include coordinating speakers, instructors, facilities, advertising, documenting attendance and analyzing evaluations. Serves as a State Quota Source Manager for NG Employees requesting to attend Army Training Requirements and Resources System (ATRRS) courses. Analyzes, verifies, and validates student status codes, student change actions, seat assignments, program throughput, etc. to insure NG Employees are assigned to classes and data is accurate in ATRRS. Directly supports the NG Employees with ATRRS enrollment. Provides direct guidance on mandatory training. Provides opportunities for other career and retirement training. Identifies training initiatives addressing new technologies, obsolete workforce skills, and the challenges of organizations in transition. Guides managers and supervisors from cradle to grave on Individual Development Plans (IDP)s for NG Employees hired below the PD Full Target Grade. Reviews and advises on the IDP and Performance Improvement Plans (PIP). Guides managers and supervisors on proper use of the IDP and PIP process.
Evaluates the merits of employee morale problems, excessive employee turnover, and instances of low productivity relative to training opportunities. Continually evaluates in-house, governmental and off-the shelf courses to determine how employees can be developed more effectively. Evaluates and analyzes feedback from employees and supervisors to revise learning objectives, visual aids, and handouts as required. Analyzes vendor proposals to ensure quality course content and cost effectiveness. Ensures optimum use and control of NG federal financial resources. Ensures all expenditures follow fiduciary responsibilities, statutory requirements, regulations, procedures, and local policies. Maintain documentation of training requests and ensure obligation of funds IAW training priorities and the annual funding plan.
Manage and process training and educational data in an Automated Civilian/Military Personnel Systems, to include data input for training completion. Update professional licenses, education and other training requirements based on PDs for employees. Analyzes management information requirements and develops, revises, and adapts reporting systems to provide appropriate information to key personnel. Procures and maintains accountability of training materials.
Performs other duties as assigned.
Requirements
Conditions of Employment
- Federal employment suitability as determined by a background investigation.
- Participation in the Direct Deposit/Electronic Funds Transfer Program.
- May be required to successfully complete a probationary period.
- Males born after 31 December 1959 must be registered for Selective Service.
- Incumbent must possess and maintain a current state driver’s license.
- Must possess or be able to obtain and maintain secret security clearance.
- Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
- This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. (cont.)
- Head of Agency requests to exceed 14 days in a calendar year must be approved in advance by the National Guard, Director of Manpower and Personnel (NGB-J1).
Qualifications
Education
You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.
Additional information
In accordance with 5 CFR §335.106, Veteran's Preference will be considered for vacancies under merit promotion when an agency accepts applications from individuals outside its own workforce.
Eligible veterans must claim their veterans' preference on their resume and during the application process for federal positions using the proper documentation. To receive the 5 point preference (TP) rating the individual must provide member copy 4 of their Certificate of Release or Discharge from Active Duty (DD 214) for verification. To receive the 10 point preference the Application for 10-Point Veterans Preference form (SF-15) must accompany application and additional documentation detailing characterization of service.
Veterans Preference will be considered for this Job Announcement under the Category Rating method QUALIFIED and NOT QUALIFIED.
If you are unsure if you can claim Veterans Preference click the link to see if you may be eligible: https://webapps.dol.gov/elaws/vets/vetpref/choice.htm
Visit the OPM Vet Guide for information on the different categories of Veterans Preference at: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/#4
If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
1. Advanced knowledge of HR laws, regulations, principles, policies, and concepts related to the assigned functional area sufficient to plan and coordinate activities, provide HR management advisory services, and serve as a strategic and technical resource to management and HR Specialists on difficult or controversial issues.
2. Ability to communicate with managers and leadership regarding HR subject matter. Skill in making clear and convincing oral presentations to individuals or groups, listening effectively, and clarifying information as needed; facilitates an open exchange of ideas and fosters an atmosphere of open communications.
3. Skill in conducting research and determining appropriate application of laws, regulations, policy, or other directives and interpretative instructions for use in assigned HR action and in making decisions and recommendations.
4. Skill in advising managers and supervisors of HR program flexibilities and recommending alternatives.
5. Working knowledge of HR computer applications and ability to integrate new, existing, and proposed applications into the operating environment.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
To apply for this position, you MUST SUBMIT a complete Application Package which includes:
1. Optional Form 612 or your resume must provide the following information in the application/resume (or equivalent) for proper evaluation:
- Name
- Mailing address
- Phone Number (daytime and evening)
- Work experience related to the job for which you are applying, including job title (if federal, include pay plan, series and grade), date experience was obtained (i.e., in a from mm/yy to mm/yy format).
- Hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
2. If you are claiming Veteran's Preference please see the list below for your claims and the required documentation to support your claim. If you are unsure if you can claim Veterans Preference click the link to see if you may be eligible: https://webapps.dol.gov/elaws/vets/vetpref/choice.htm. Visit the OPM Vet Guide for information on the different categories of Veterans Preference at: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/#4. You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf. Applicant must provide the SF-15 and appropriate supporting documentation if claiming 10-point Veterans Preference. Otherwise, Veterans Preference claim will not be adjudicated.
Veteran' Preference Codes:
TP - Tentative preference - 5 points (Required document DD 214 and DD 215 (as applicable))
CP - Compensable disability preference - 10 points (10%-29% disability) (Required documents DD 214 and DD 215 and disability letter from the VA (as applicable))
CPS - 30 Percent Compensable disability preference - 10 points (30% or more disability (Required documents DD 214 and DD 215 and disability letter from the VA (as applicable))
XP - disability preference 10 points (has service-connected disability or received Purple Heart, but does not qualify for CP or CPS.) (Required document DD 214 and DD 215 (as applicable))
XP - 10 Points-Derived preference for deceased relatives (spouse, widowers, parents of deceased veterans)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section above. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12636778A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.Agency contact information
James MillerPhone602-629-4074Emailjames.d.miller178.civ@army.milAddressAZ Human Resources Office ARNG
5636 E. McDowell Road, Bldg M5710
Phoenix, AZ 85008
USNext steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Criminal history inquiries
- Equal Employment Opportunity (EEO) Policy
- Financial suitability
- New employee probationary period
- Privacy Act
- Reasonable accommodation policy
- Selective Service
- Signature and false statements
- Social security number request
Required Documents
1. Optional Form 612 or your resume must provide the following information in the application/resume (or equivalent) for proper evaluation:
- Name
- Mailing address
- Phone Number (daytime and evening)
- Work experience related to the job for which you are applying, including job title (if federal, include pay plan, series and grade), date experience was obtained (i.e., in a from mm/yy to mm/yy format).
- Hours per week.
- Employer's name and address.
- Supervisor's name and phone number.
2. If you are claiming Veteran's Preference please see the list below for your claims and the required documentation to support your claim. If you are unsure if you can claim Veterans Preference click the link to see if you may be eligible: https://webapps.dol.gov/elaws/vets/vetpref/choice.htm. Visit the OPM Vet Guide for information on the different categories of Veterans Preference at: https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/#4. You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf. Applicant must provide the SF-15 and appropriate supporting documentation if claiming 10-point Veterans Preference. Otherwise, Veterans Preference claim will not be adjudicated.
Veteran' Preference Codes:
TP - Tentative preference - 5 points (Required document DD 214 and DD 215 (as applicable))
CP - Compensable disability preference - 10 points (10%-29% disability) (Required documents DD 214 and DD 215 and disability letter from the VA (as applicable))
CPS - 30 Percent Compensable disability preference - 10 points (30% or more disability (Required documents DD 214 and DD 215 and disability letter from the VA (as applicable))
XP - disability preference 10 points (has service-connected disability or received Purple Heart, but does not qualify for CP or CPS.) (Required document DD 214 and DD 215 (as applicable))
XP - 10 Points-Derived preference for deceased relatives (spouse, widowers, parents of deceased veterans)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
- Federal employees - Excepted service
Current excepted service federal employees.
- Internal to an agency
Current federal employees of this agency.
- Veterans
- National Guard and reserves
Current members, those who want to join or transitioning military members.
Clarification from the agency
NOTE: Individual selected will receive an Indefinite Appointment and may be converted to permanent based on availability of funds or position no longer being encumbered.
