Receptionist & HR/Office Assistant :

We are seeking a reliable and professional Receptionist & HR/Office Assistant to join our team in Melville, NY. This role is responsible for managing front desk operations while providing administrative support to the HR department and other office functions as needed. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Reception & Administrative Duties:

• Greet and assist visitors, employees, and vendors professionally
• Answer and direct phone calls, emails, and inquiries appropriately.
• Maintain office supplies, organize inventory, and handle supply orders.
• Assist with scheduling meetings, conference room bookings, and managing office calendars.
• Handle incoming and outgoing mail, including packages and courier services.

HR Support:

• Assist with onboarding new employees, including preparing paperwork and coordinating orientations.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Support HR with administrative tasks such as tracking attendance, processing paperwork, and maintaining compliance documentation.
• Help coordinate employee engagement activities and company events.

General Office Assistance:

• Provide administrative support to various departments as needed.
• Assist with data entry, document preparation, and filing.
• Ensure the office environment remains clean, organized, and well-maintained.
• Support special projects and perform other duties as assigned.
• Coordinate and book travel arrangements including flights, hotels and itineraries for employees and executives.

Qualifications:

• Previous experience as a receptionist, administrative assistant, or in an HR support role preferred.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and organizational skills.