Harvest Maintenance Planner/Supervisor

Position Overview

U.S. Sugar produces sugarcane on over 200,000 acres of land in the South Florida area. The Harvesting Department is a centralized group that carries out harvesting of sugarcane across all farm areas. The Harvest Maintenance Planner/Supervisor position is a hybrid of the Harvest Planner Position and the Harvest Maintenance Supervisor position. This employee is responsible for working closely with the Harvest Maintenance Supervisor in their assigned units. The Harvest Maintenance Planner/Supervisor will be responsible for emergency and planned maintenance work on harvest related equipment including, but not limited to harvesters, tractors, loading stations, cane wagons, power units, construction equipment, vehicles, etc. The position will on a regular basis fill in for a Harvest Maintenance Supervisor in managing a team which typically includes 10-40 hourly, union mechanics, welders, multicrafts (dual Journeyman level crafts) , and servicemen and responsible for carrying out and improving upon Reliability Excellence best practices.

General Duties and Responsibilities

Maintenance Planning

• Reviews and screens work requests (the reviewing authority will review and approve the work request or unapproved work order)
• Prepares detailed job plans with task specific instructions
• Executes the planning process, including coordinating the requisition of parts, materials, tools, and documentation while meeting applicable safety requirements
• Develops and coordinates the maintenance work schedules
• Estimating job cost including labor, materials, and contract service requirements
• Plans and schedules Preventive (PM) and Predictive Maintenance (PdM) and, in partnership with the Reliability Manager, identifies equipment to include in the PM/PdM program
• Closes work orders to ensure accuracy of data
• Manages backlog work through effective work prioritization
• Provides analysis and reporting of maintenance performance results including leading and lagging metrics

Maintenance Supervising

• Works with Supervisors and other Planners to direct technicians in the performance of approved maintenance work. Oversees quality, duration, cost, and thoroughness of all work under their jurisdiction.
• Reviews and Refines Job Packages. Reviews available planned job package(s) for completeness and correctness and make any necessary adjustments. Refines and finalizes labor, materials, parts, methods and priorities. Advises Planners and Supervisors of changes and logic behind them.
• Ensures job quality and efficiency by frequently checking jobs in progress. As jobs progress, the Maintenance Planner/Supervisor may spends half of his day on the floor mentoring, assisting and leading aiding his team.
• Ensures maximum production between jobs and at breaks and shift changes. Ensures the orderly conduct of maintenance team members with respect to company policy and work rules. Makes every effort to prevent delays and follows up on interruptions. Obtains information and makes decisions about unanticipated developments in required time to complete work.
• Makes the tactical decisions necessary to complete emergency and unscheduled work while staying as close to schedule as possible. Works with Supervisors to reassigns crew and arranges for material and equipment to accommodate unforeseen/unscheduled conditions. Tactics must often be adjusted as the day and individual jobs progress.
• Follow up on completed work. Follow-up involves a close look at what has been done and if necessary, identifies opportunities for improvement the next time the same or similar job is performed. Part of the follow-up involves the assigned technician suggesting ways to improve either planning or job methods. Another aspect is development of a history of maintenance repairs for individual equipment. This is very beneficial in identifying repetitive problems, in development of corrective programs and for budget preparation.
• The Maintenance Planner/Supervisor is responsible for developing technician craft skills. This requires knowledge of the skills required to properly maintain the processes and the related skill deficits of all personnel performing some aspect of the maintenance program.
• Lead by empowering employees; lead by example
• Set clear expectations and provide role clarity; provide feedback and guidance; hold people accountable
• Train and coach employees as required in accordance with Company policy
• Regularly holds safety, quality, consumer feedback, and financial information meetings with maintenance team members
• Listens to team member input.
• Provides technical assistance to Operations on how to best and most economically operate
• Advises Maintenance Manager of equipment requiring excessive maintenance and possibly due for overhaul or replacement
• Participate in annual maintenance expense budget development process, monthly variance reviews, and quarterly forecast budget revisions
• Provide input to harvest Maintenance Manager and Fleet Manager in annual capital budget development process and 3-5 year capital budget plans
• Manage and control maintenance expenses according to budgetary guidelines
• Effectively manage and develop approximately ten maintenance technicians
• Review and determine appropriate number of team members needed to complete maintenance requirements
• Interview and recommend employment of applicants
• Utilize progressive discipline process to deal with employee performance issues

Qualifications and KSAOs

Qualifications (Preferred)

• Four (4) year college degree in agriculture, mechanical, or related field
• Minimum of 10 years of previous maintenance experience with minimum five years in a managerial or supervisory capacity.
  

Knowledge, Skills, and Abilities (Essential)

• Have a proven ability in the maintenance and reliability field commensurate with the scope and complexity of this position
• Strong planning and organizational skills organizational skills
• Must have good written, communication, and math skills
• Working knowledge of Computerized Maintenance Management System (SAP) data inputs, retrieval, and use
• Mechanical/electrical background necessary and familiarity with different types of sugarcane agricultural and farm equipment including rolling stock (harvesters, tractors, vehicles, construction equipment, etc.), loading stations, power units, etc.
• Understanding of the proper use of work orders, priorities, schedules, etc.
• Able to sketch and read blueprints and engineering drawings
• Supervisory experience with the ability to direct, coach, support, and delegate as the individual team ember may require
• Must be able to work in an agricultural production environment, including overtime and weekends
• Must be able to work within a team based environment and effectively communicate/relate with all levels of the organization
• Must possess the ability to make independent decisions when circumstances warrant such action.
  Exercise good judgment and solid thought process.
• Have the ability to act with tact and diplomacy in motivating and disciplining staff
• Be self-motivated and able to communicate effectively both within and outside of the Company
• Must be able to handle and coordinate multiple duties of an urgent nature.
• Strong planning and organizational skills organizational skills
• Must have good written, communication, and math skills
• Working knowledge of Computerized Maintenance Management System (SAP) data inputs, retrieval, and use
• A valid driver’s license is required.

Working Conditions and Physical Requirements

The work environment characteristics and physical requirements described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions

• While performing the duties of this job, the employee works in outside weather conditions on a regular basis.
• Working conditions may be rainy, hot, humid, dusty, etc.
  depending on the weather
• The noise level in the work environment is usually moderate to loud
• Duties of this job are also performed in an office environment
• Employee is also required to drive a vehicle for extended time periods
• This is a full-time position with core hours of 6am to 6pm and may be assigned to shift work, with weekends and holidays as needed.
• Typically work a minimum of 5 days per week, 8 months per year
• Typically work a minimum of 4 days per week, 4 months per year
• Long hours should be expected and weekend work is required throughout the year

Physical Requirements

• While performing the duties of this job, the employee is regularly required to sit
• The employee is frequently required to stand, walk, use hands to handle and/or move various objects, tools and/or controls, reach with hands and arms, climb or balance, talk, hear, and see
• Specific vision abilities required by this job include distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Ability to freely access all areas of the including farm offices, tractor sheds, various farm/harvesting equipment, etc.
• Ability to operate and use all equipment necessary to run the farm and harvesting equipment and common office equipment
• Ability to move or handle various items throughout the farm generally weighing between 0-65 pounds.
  Ability to lift and carry up to 65 pounds.
• Ability to work varied hours and days to oversee harvest operations
• Will be expected to work outside in all kinds of weather

The above declarations are not intended to be an “all-inclusive” list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job.
Rather, they are intended only to describe the general nature of the job, and a reasonable representation of its activities.