What are the responsibilities and job description for the Administrative Coordinator position at US Tech Solutions?
Job Overview
The Department Administrator plays a crucial role in ensuring the smooth operation of our Folsom site. This position involves performing a range of administrative/clerical functions to support Client's team members and guests.
Responsibilities
- Catering: Oversee the site's 'EatWell' lunch program, coordinating with vendors, managing schedules and budgets, printing tickets and labels, and communicating with team members.
- Meetings: Reserve meeting rooms, arrange catering services, and provide IT/Facilities support as required.
- Events: Plan, set up, and clean up events such as monthly team engagement, quarterly All Hands Meetings, and Executive visits.
- Initiatives: Communicate with team members and post materials/signage as needed for volunteer events, drives, and safety initiatives.
- Reports: Maintain and update complex files/record systems, including data in SAP.
- Budgets: Oversee the 'EatWell' program budget, verifying and processing expense reports and allocating funds to appropriate categories.
- Visitor Requests: Greet new team members warmly and offer support from their first day, providing site-specific directions and addressing requests for visiting team members and guests.
- Facilities: Input work order requests into facilities management software, arrange seating within workspace planning software, and make routine purchases.
Qualifications
- 1-3 years of administrative experience
- Proficiency in Microsoft Office Suite
- Ability to learn new programs and technology
- Ability to handle multiple priorities
- SAP experience is a plus
- Event experience is a plus
- Highly professional
