What are the responsibilities and job description for the HR Benefits Coordinator position at USA DeBusk, LLC?

Job Title : Human Resources Benefits Coordinator

Classification : Non-Exempt

Department : Human Resources

Reports to : Benefits Manager

Company Profile :

USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing / vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 24 cities and continues to provide services internationally.

Job Profile Summary :

The HR Benefits Coordinator plays a key role in managing and coordinating employee leave, ensuring compliance with applicable laws, handling workers' compensation claims and supporting employees through these processes. The position reports to the HR Benefits Manager and will serve as the point of contact for employees seeking leave or dealing with a workers' compensation claim. Support the benefits team and USA DeBusk’s HR community as needed.

Primary Responsibilities :

Administer, track, and communicate various types of employee leaves, such as FMLA (Family and Medical Leave Act), disability leave, personal leave and coordinate with a workers' compensation coordinator and safety on relevant cases.
Provide guidance on time off and return to work policies
Track and communicate benefit coverage for those on any type of leave, their payments to their benefit program or our company’s compensation to their plan.
Ensure all employee leaves are processed according to company policies and legal requirements.
Consult with insurance companies to ensure timely and accurate processing of claims.
Provide training and information to managers and employees about leave policies, workers' compensation procedures, and their rights and responsibilities.
Ensure that supervisors and employees understand how to report injuries and the processes for requesting leave.
Ensure that employees are given appropriate accommodation to include the interactive process to facilitate a smooth transition back to work.
Assist with benefit paperwork and questions : Help employees fill out forms and gather required documentation.
Stay Updated : Attend training sessions or review policy updates related to benefits and workers' compensation.

Minimum Qualifications :

Bachelor’s degree preferred but not required.

5 plus years of relevant experience analyzing multiple benefit plans.

Certified Benefits Professional (CBP) certification preferred.

Advanced knowledge in MS 365 applications to include Excel, Word, Outlook, PowerPoint, etc...

Experience utilizing HRIS system ADP Workforce Now

An understanding of federal and state regulations governing benefits plans.

Knowledge of health / welfare, retirement and leaving benefit products, services, and tools.

Process required documents through ADP enrollment platform, payroll, and insurance providers to ensure accurate record-keeping and proper deductions.

Participating in the annual open enrollment

An understanding of Canadian regulations governing benefits plans preferred.

In depth knowledge on FMLA and the interactive process

Technical Skills & Abilities :

Excellent interpersonal skills; strong oral and written communication skills.

Ability to prioritize and handle multiple tasks in a demanding work environment.

Ability to work independently and in a team.

Able to identify and analyze data, discern trends, and draw relevant conclusions.

Critical thinking and strong analytical capabilities.

Strong attention to detail.

Able to simply illustrate technical concepts and create reports that can be clearly interpreted by non-technical users.

Process new hire orientation.

Process annual open enrollment

Decision-Making Authority :

Able to self-direct work priorities to meet deadlines.

Independent decisions on the best use of available information and tools to effectively complete daily work tasks.

Able to determine when to escalate issues / decisions and partner with appropriate leaders.

Ability to provide directions to external vendors.

Format of reports and related materials (presentations, etc.)

Communicating or sharing data and information outside of an immediate workgroup.

Uses of available data to be shared with other stakeholders.

Physical Requirements :

Ability to regularly talk and hear; and use hands to manipulate objects or controls.

Ability to stand and walk, stoop, bend or reach above the shoulders.

Ability to occasionally lift to 25 pounds.

Ability to frequent and continuously do computer-based work requiring periods of sitting, close vision, and ability to adjust focus.

Salary : $60,000

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