What are the responsibilities and job description for the Accounts Payable Clerk II - HS position at USA Health Systems?
Overview
USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.
Responsibilities
Adheres to hospital policies, including confidentiality; adheres to current Infection Control and Safety Standards; assists withthe orientation of new employees; requires minimal supervision to safely perform patient care/essential functions; responsiblefor timely follow-up with departments to request receiving documentation when invoice is pending receiving; reconcilesstatements and works with large volume and high activity vendors to resolve differences; matches invoices to Banner/MMISvouchers and purchase orders manually or via computer terminal to produce checks for payment; checks invoices for pricediscrepancies and quality errors; notifies Purchasing, Receiving, and/or ordering department of discrepancies noted; verifiesthat the direct deposit flag is appropriately set; maintains familiarity with state regulations for allowable transactions andperforms review for allowable questions; verifies that all required approvals are in place before an item is entered forpayment; researches and responds to inquiries about invoices from vendors and departments; reviews receiving data inBanner/MMISto facilitate completion of matching process; reviews open voucher report and determines which needs to beresolved and completed as needed; verifies vendor address is set properly for invoice; retrieves and files vendor folders;reviews status reports for paid and/or unpaid items and follows-up on uncompleted items on a timely basis; reviews vendorstatements and resolves open invoices, unapplied credits, and other discrepancies in a timely manner; assists with keyingjournal vouchers, including proofing and accuracy of the entries; scans, indexes, and reviews Journal Entries and Invoices;ensures electronic reports are captured in EPrint; enters Banner transactions and backs up cash receiving/deposit process;classifies incoming cash payments and prepares daily deposit; maintains accurate and complete records by entering actionstaken into online voucher system or onto face of documents; preserves and protects documentation by attaching relatedinvoices, vouchers, correspondence, and payment documents for filing; communicates with appropriate customer relationsskills in person and via telephone; regular and prompt attendance; ability to work schedule as defined and overtime asrequired; related duties as required.
Qualifications
High school diploma or equivalent and four years bookkeeping or clerical accounting experience, one year of which was in an accounts payable function.
