What are the responsibilities and job description for the Compliance Administrator - Roseville, CA position at USA Properties Fund?
Compliance Administrator - Roseville, CA
REPORTS TO: Compliance Manager
The purpose of this job description is to communicate the responsibilities and duties associated with the position of COMPLIANCE ADMINISTRATOR. While the following information should be considered a comprehensive description of this position, it should also be noted that some responsibilities and duties may not be specifically addressed.
Every person is expected to perform any reasonable task or request that is consistent with fulfilling company objectives.
It is imperative that you review these duties, skills, and physical requirements closely, and that you understand that by signing the Job Description Acknowledgment, you are verifying that you can perform all the duties, have the skills, and possess the physical abilities that are necessary to perform the job as described.
JOB BRIEF: The COMPLIANCE ADMINISTRATOR is to provide a variety of services to the USA Multifamily Management Compliance Department.
DUTIES AND RESPONSIBILITIES
- Assists with the responsibility for ensuring the company's compliance with the program requirements of the Section 42 Low Income Tax Credit Program and any additional financing layers.
- Issues or assists with issuing periodic reports to company management verifying compliance with all regulatory restrictions.
- Issues or assists with creating/completing/submitting multiple monthly, quarterly, semi-annual and annual reports to City/County/State/Federal agencies as well as to a variety of Managing General Partners/Equity Investors/Bond Issuers and various other property stakeholders. Reporting also includes submission of annual certificates to CDLAC, CTCAC (POP, AOC and demographic reports) and NHD.
- Assists with tracking and updating utility allowance schedules on a bi-monthly basis.
- Assists with updating and distributing Property Data Sheets to projects when income limits, rents and/or utility allowances change.
- Enter certifications, utility allowances and market rent amounts into Yardi Voyager software as needed.
- Order office supplies for the Compliance Department.
- Support Compliance Department in the overall functions of the department in a manner consistent with USA Properties and USA Multifamily Management standards and expectations.
- Perform all other duties as determined and directed by management.
QUALIFICATIONS
- High School diploma is required
- College Degree is preferred
- Experience in property management is desired
- Must have basic computer knowledge
Work Hours: 40 hours per week
Compensation : $25 - 27 per hour
TECHNICAL KNOWLEDGE
- Ability to achieve competence level in the LIHTC and/or other program guidelines, ability to operate proficiently within the in-house computer software program, and Microsoft Office Programs such as Excel, Word, SharePoint, and Outlook. Fair Housing training, office and time management skills are necessary.
- Ability to operate a 10-key with speed and accuracy, fax, copier/scanner, telephone, personal computer, and typewriter.
PHYSICAL REQUIREMENTS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee must be able to move about the office and access information using a computer and a telephone.
- Stand and walk or sit alternatively depending on specific needs of the day. Estimate 30% of time is spent on feet and 70% sitting at desk.
Have occasional need (0% to 30% of the time) to perform the following physical activities:
- Bend/Stoop/Squat
- Filing, office tasks
- Push or Pull
- Open and close doors, cabinets
- Reach Above Shoulder
- Store/retrieve supplies
Constant need (66% to 100% of time) to perform the following physical activities:
- Writing/Typing
- Corporate, inter-office, communication
- Grasping/Turning
- Telephone, doorknob use
- Finger Dexterity
- Operation of office equipment
Lifting/Carrying (paperwork, deliveries, files, miscellaneous):
- Over 25 lbs. - Rare need (less than 1% of the time)
- 20 lbs. - 25 lbs. - Occasional need (1% to 33% of the time)
- Less than 20 lbs. - Frequent need (33% to 66% of the time)
- Under 10 lbs. - Constant need (66% to 100% of the time)
VISION REQUIREMENTS
Constant need (66% to 100% of the time) to complete forms, read and review reports, wide variety of correspondence, view computer screen. Frequent need to see small detail and view computer screens.
HEARING REQUIREMENTS
Constant need (66% to 100% of the time) to communicate over telephone and in person with corporate office staff, and site staff.
SPEAKING REQUIREMENTS
Constant need (66% to 100% of the time) to communicate over telephone and in person.
DRIVING/TRAVELING REQUIREMENTS
- Occasional need (1% to 35% of the time) to utilize personal transportation to attend off-site meetings/seminars.
- Must have valid driver's license, registration and automobile insurance.
WORKING ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. The employee will typically be in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, or temperature changes. There will be frequent computer use at a workstation and frequent use of the telephone. The work usually requires working at a fast pace with unscheduled interruptions.
- Indoors (66% to 100% of the time)
- Outdoors, all conditions (5%)
- Occasional exposure to caustics, solvents, oils, fumes, flammables, pesticides, etc., (less than 10%).
REASONING DEVELOPMENT
Must be able to apply principles of logical thinking to a variety of practical situations and accurately follow standardized procedures that may occasionally call for minor deviations. Must be able to work at a fast pace, perform duties while under pressure, and meet deadlines in a timely manner.
POLICIES AND PROCEDURES
This position must be knowledgeable about the company's policies and procedures as described in the company Employee Handbook.
LANGUAGE SKILLS
- Ability to read and interpret documents such as operating, procedural manuals, and safety documents.
- Ability to write routine reports and correspondence.
- Ability to interact/communicate effectively in a professional and pleasant manner with Vendors, Affiliates, Stakeholders, Corporate Shareholders, and Company Employees.
MATHEMATICAL SKILLS
- Knowledge of basic accounting principles.
- Ability to effectively reconcile account balances, calculate figures and amounts, and apply basic math concepts.
TESTING
Compliance Administrator must complete the following tests:
- Any required testing administered relative to office and compliance skills.
When you join the USA team, you'll find a collaborative work environment and the opportunity to develop your talents in an organization that provides needed services to those in our communities.
We also offer:
- Medical, dental, vision, and chiropractic insurance.
- Paid time off, including holidays and 8 hours of paid volunteer time per year.
- Unpaid time off.
- Bonus program eligibility.
- A wellness incentive program.
- 401(k) retirement savings plan with company match.
- Life insurance
- Pre-tax healthcare and dependent care flexible spending accounts.
- Regular training opportunities and career development planning.
- Tuition assistance and professional designation reimbursement.
- A scholarship opportunity for dependents of full-time employees.
- An employee referral bonus program.
- Employee Recognition and Appreciation Events
Learn more about working for USA at: https://www.usapropfund.com/careers.asp
TO APPLY:
Attach resume to online application
USA Multifamily Management, Inc. is an equal opportunity employer and a drug free work place.
Salary : $25 - $27
