What are the responsibilities and job description for the Accounts Receivables Accounting Clerk position at USA Renovations?
About USA Renovations:
Since 2009, USA Renovations has specialized in high-quality, innovative construction projects that transform spaces. Our commitment to excellence, customer satisfaction, and operational efficiency has earned us a trusted reputation within the industry. Were looking for a detail-oriented and proactive Accounts Receivable Clerk to join our growing team and help ensure the smooth and efficient management of our financial processes.
Accounts Receivables Clerk Mission Satement:
The A/R Accounting Clerk will support the financial integrity and operational efficiency of the company by managing contract workflows, maintaining compliance with state and business license requirements, and ensuring accurate billing and timely collections. This role will actively monitor accounts receivable, audit billing activities, and collaborate across departments to guarantee that all financial processes, from contract initiation to pay application submissions, are completed in a consistent, accurate, and transparent manner. By upholding rigorous financial controls and ensuring proactive communication on past-due invoices, the A/R Accounting Clerk contributes to the companys success by fostering financial accountability, driving cash flow, and supporting project success from start to finish.
Role Summary:
As an Accounts Receivable Clerk at USA Renovations, you will play a critical role in managing the companys billing and collections processes. You will work closely with the Accounting Manager and other internal teams to ensure all contracts are set up, payments are processed, and accounts are closely monitored for timely payment. The ideal candidate will be organized, deadline-driven, and experienced in managing accounts receivable functions within a construction or similar industry.
Primary Responsiblities:
- **Prime Contract Management:**
- Receive new contracts and initiate the job setup process in Procore.
- Create and manage job workflows for new projects.
- Submit all required pre-qualification documentation, including Certificates of Insurance (COIs), W9 forms, and any necessary business licenses.
- **State/Business License Management:**
- Ensure compliance with all required state and business licenses for ongoing projects.
- **Auditing & Billing Support:**
- Audit progressive billing to ensure amounts are accurate and aligned with monthly expenses.
- Use Procore reports to verify all pay applications are processed, change orders are billed, and deduct change orders are recognized.
- **Accounts Receivable Management:**
- Process pay applications and deliver them to clients promptly.
- Regularly review and update the A/R Aging Report.
- Proactively follow up on past-due invoices, ensuring collection efforts are timely and professional.
- Collaborate with the Senior Accountant to submit projects that are 30 days past due for lien process initiation.
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Qualification Requirements:
- High school diploma or equivalent required; an associates degree in Accounting or related field is a plus.
- 2 years of experience in accounts receivable, preferably in the construction industry.
- Strong knowledge of construction accounting software (Procore experience is a plus).
- Excellent attention to detail and strong organizational skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Strong communication skills, with a customer-service mindset when dealing with clients and vendors.
- Proficient in Microsoft Office Suite, particularly Excel.
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**Why Join Us?**
- Competitive salary with benefits package.
- Opportunity to grow within a stable, innovative company.
- A collaborative and supportive team environment.
- Dynamic, fast-paced work that provides daily challenges and opportunities to learn.
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USA Renovations is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
