GME Special Project Manager

The Keck School of Medicine of USC (KSOM) is dedicated to improving the quality of life for individuals and society by promoting health, preventing and curing disease, advancing biomedical research and educating tomorrow’s physicians and scientists.

The Office of Graduate Medical Education (GME) provides oversight and support for the ACGME accredited graduate medical education programs sponsored by the University of Southern California/LA General Medical Center. The Special Project Manager will provide a broad range of key administrative and financial support to the Senior Associate Dean for GME and related activities/projects.

SCOPE:

Administers fiscal resources to meet ongoing and emergent priorities (e.g., budget development and administration, etc.). Prepares requests for reimbursements, interdepartmental orders, and other financial transactions. Reconciles monthly ledgers.

Manages all aspects of department budget and bookkeeping, including but not limited to: on-line accounting transactions; quarterly budget reports and ledger reconciliation. Maintains budgets and produces regular and ad hoc reports as needed. Works closely with Senior Associate Dean, faculty, and Keck School of Medicine Finance.

REQUIRED:

• Knowledge of standard office operations from ordering and maintaining supply inventory to understanding program budgets and general accounting practices, sufficient to monitor and adhere to policy on travel, reimbursement, purchasing, and experience explaining organizational guidelines to those submitting requests for purchasing and reimbursement.

• Excellent written communication skills with ability to effectively compose, edit, and proofread letters, memoranda, agendas, and summary reports with clear and concise expression, proper grammar, style, format, and punctuation.

Successful Candidates Must Demonstrate:

• Proficiency using business application software including: MS Word, Outlook, Access, Excel, PowerPoint, web-based programs, browsers, electronic mail, databases, and computerized scheduling and reservation system (calendar and meeting matrix).
• Strong proficiency using spreadsheets and database applications to create, modify reports, charts and grids. Ability to compile data and analyze data/evaluations to recommend and implement per programmatic/operational need.
• Administers assigned budget(s). Monitors actual income and expense and develops projections in order to authorize or extend financial commitments. Analyzes current performance to plan. Identifies and researches variances and trends and brings to the attention of the supervisor for discussion and resolution. Projects future budget performance based on knowledge of assigned operations.
• Sets up and maintains accounts. Reconciles account balances and activity to university financial records and initiates correcting entries. Prepares and submits financial reports as required and reviews for accuracy prior to distribution. Troubleshoots problems, including research of pertinent facts and interacts with appropriate university staff to achieve resolution. Coordinates year end financial transfer and closing activity.
• Determines when budget adjustments are required and prepares in accordance with university financial guidelines or agency requirements and restrictions.
• Assists in local planning of short and long term budgets by compiling and organizing data for use in forecasts.
• Provides information to staff and faculty regarding university financial policies and procedures. Assists faculty and staff in financial transactions such as purchasing equipment and supplies and accounting for travel expenditures and reimbursements.
• Proven ability to work independently and effectively with minimal supervision; make decisions; accurately anticipate executive needs; take initiative; learn quickly; demonstrate flexibility; and maintain professional composure while working under pressure of frequent interruptions and changing priorities.
• Prepares ad hoc financial reports as requested.
• Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

The annual base salary range for this position is $89,681 - $115,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.