Administrative and Program Support Specialist

Summary

The position provides office management and administrative support to the immediate office and field offices in the areas of financial management, human resources management and contract management services.

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Duties

• Reviews personal property documents involving acquisitions, transfer or disposal of items that are required to be of record.
• Serves as primary point of contact for fleet management.
• Prepared procurement requests for the purchase of supplies, equipment and services using mandatory or open market sources, timely and with proper documentation.
• Determines supply needs for the office staff.
• Serves as a purchase card holder, responsible for ordering supplies and services within established limits.
• Serve as a timekeeper.
• Reads and keeps apprised of organizational and Agency-wide directives and procedures in order to be aware of changes and new requirements affecting the work of the organization.
• Performs a full range of standard and non-standard assignments, resolving non-recurring problems.
• Establishes, organizes, and maintains a filing system of official material and records.
  
  

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Requirements

Conditions of Employment

• You must be a US Citizen or US National.
• Males born after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check. If selected you will be sent instructions on obtaining fingerprints. Please note we are not able to reimburse any fees incurred for fingerprints
• Successful completion of one-year probationary period, unless previously served.
• Direct Deposit-Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/.
• Must possess and maintain a valid state motor vehicle operator's license for the type of vehicle(s) operated to perform the duties of this position.
  
  

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Basic Qualifications

Specialized Experience Requirement-GS-07-One full year of specialized experience equivalent to at least the GS-5 level of the Federal service that demonstrates experience providing administrative support to coordinate priorities, commitments and program goals of an office. Examples of specialized experience include:

• providing technical assistance for support services, budget/project tracking, program analysis;
• skill in using various software packages to prepare reports; OR
  
  

Superior Academic Achievement in a bachelor's degree curriculum directly related to the work of the position. To qualify for superior academic achievement, you must have ONE of the following: (1) standing in the upper third of your college class or major subdivision at the time you apply; (2) grade point average of B (3.0 on a 4.0 scale) or its equivalent for all courses completed, either (a) at the time of application or (b) during the last 2 years of your undergraduate curriculum; (3) B (3.5 on a 4.0 scale) or its equivalent for all courses completed in a related discipline, either (a) at the time of application or (b) during the last 2 years of your undergraduate curriculum; OR (4) election to membership in one of the national honorary scholastic societies that meets the requirements of the Association of College Honor Society; OR

Education in lieu of specialized experience:One full year of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related; OR

Combination of education and experience: A combination of graduate-level education and experience, as described above, may be used to qualify for this position. This combination must have equipped you with the necessary knowledge and/or experience to successfully perform the duties of this position. Combinations of experience and education must total at least 100% as outlined in OPM Qualifications policy.

Skills

Specialized Experience Requirement-GS-09-One full year of specialized experience, equivalent to the Federal GS-7 level or higher, that has equipped me with the necessary knowledge, skills and abilities to successfully perform the duties of this position. Examples of specialized experience include:

• performing duties in support of a variety of business operations, administrative services, and/or management support programs and functions (e.g. leasing, information technology, procurement, purchasing, agreements, access control, training);
• gathering information, identifying and analyzing issues and/or participating in activities to improve the effectiveness and efficiency of work operations in support of organizational program objectives;
• using automated systems and databases to accomplish work activities, prepare spreadsheets, manipulate data and produce analysis reports and spreadsheets; OR
  
  

Education in lieu of specialized experience:Master's or equivalent graduate degree; or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related; OR

Combination of education and experience: A combination of graduate-level education and experience, as described above, may be used to qualify for this position. This combination must have equipped you with the necessary knowledge and/or experience to successfully perform the duties of this position. Combinations of experience and education must total at least 100% as outlined in OPM Qualifications policy.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

If you are relying on your education to meet qualification requirements:

You must submit a copy of your transcripts to include course number, title, completion and grade. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. If a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated. Please note that qualifications determinations are based solely on the information submitted for each particular vacancy announcement.

Important: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Click on this link for more information.

Failure to provide all of the required documents/information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Additional information

• Career Transition Assistance Plan (CTAP) or Reemployment Priority List (RPL): Visit the OPM website for information on how to apply as a CTAP or RPL eligible. To exercise selection priority for this vacancy, CTAP/RPL candidates must meet the basic eligibility requirements and all selective factors. CTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP applicants must receive a rating of at least 85 out of a possible 100.
• Promotion Potential: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied nor guaranteed.
• Physical Demands: The work is primary sedentary, requiring no physical demands.
• Work Environment: Work is performed in a typical office setting.
• This position is eligible for telework within the local commuting area of the position and other flexible work arrangements. Current USDA policy includes telework for an 8-hour workday, 4 days per week; other flexibilities are possible dependent upon availability and/or the position and its associated duties. Employee participation is at the discretion of the supervisor.
• PLEASE NOTE: In the interest of filling these positions as efficiently as possible, we are requiring the following:
• If called for an interview, applicants must be available to interview within 3 business days of being contacted.
• If a tentative job offer is extended, selectee will have 2 business days in which to accept or decline.
• Recruitment and/or relocation incentives may be authorized.
  

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• Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Natural Resources Conservation Service

1400 Independence Ave SW

Washington, DC 20250

US