Fiscal & Business Specialist

• Job Identification 40443
• Job Category Business & Finance
• Posting Date 04/23/2025, 07:15 PM
• Apply Before 05/07/2025, 07:15 PM
• Degree Level High School Graduate
• Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US (Hybrid)
• Hiring Salary $33,000 - $50,000
• Essential Personnel No
  
  

Organizational Unit

The Department of Neurology has administrative offices at both the North and South Campuses of the University of South Florida College of Medicine. Neurology is in the midst of a therapeutic revolution in which some of the most dreaded of diseases are at last becoming treatable through scientific and clinical advances. USF Neurology has entered the forefront of this exciting era by strategically aligning a wealth of resources in the basic and clinical neurosciences throughout the University, in partnership with the novel USF Neuroscience Collaborative.

Position Summary

The Department of Neurology has an opening for a Fiscal and Business Specialist. This position will process journal entries, monthly general ledger, reconciliations, monthly revenue and expense analysis, accounts payable and other related documents into the CODA electronic system. The position oversees the payable, receivable and ensures monthly bills and deposits are completed timely. Verifies amounts and coding assignments to appropriate cost center. Receives and processes checks and electronic fund transactions. Runs moderately complex queries and reports from accounting systems and reviews, noting any inconsistencies and resolving discrepancies and exceptions. Enter many requisitions into FAST electronic system for the payment of services and goods. Place orders with vendors. Process invoices for payment and forward to the Purchasing Account Payable division.

Target Salary Range

$33,000 - $50,000

40% - Essential

Oversees the processing of accounts payable and other related documents into CODA electronic system and/or Bull Marketplace. Verify amounts and coding assignment to appropriate cost center and/or chartfield string. Receives and processes checks, and electronic fund transactions. Records transactions and journal entries and collects on checks payable to USF returned unpaid by the bank. Runs moderately complex queries and reports from accounting systems, reviews and provides notes on any inconsistencies. Assists with resolving discrepancies, exceptions and reconciles to general ledger.

20% - Essential

Travel Delegate to all faculty and staff. Ensures that travel authorizations, receipts, packages, and expense reports are completed per policy procedures. Keeps up to date logs on traveler's status. Prepare check requests and obtain the appropriate approvals for the payment of invoices and travel & expense reimbursements using USF, UMSA, and/or Foundation funds. Ensure the proper accounts are charged.

20% - Essential

Monitors and tracks department expenditures on USF Pcards. Reviews and reconciles all Pcard charges for the department. Obtains receipts, adds required information and complies monthly Pcard statement packets for submission. Completes new Pcard holder requests and ensure disposal of Pcards.

15% - Essential

Monitors payroll expenses, runs RSA checks and notes which chart field strings need to be adjusted. Makes adjustments with guidance from Assistant Director, on where payroll changes need to occur. Submits distribution change requests to central team for entry each pay period.

5% - Nonessential

Performs other duties as assigned.

Work Environment (Normal)

Office or other indoor work area -- 100%

Physical Demands

Sitting in a typical office environment -- 100%

Fiscal Accountability

Financial Spending Authority -- None

Minimum Qualifications

• This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties.
• College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
  
  

Preferred Qualifications

• Four years of accounting general ledger reconciliation, revenue and expense analysis.
• Associate's Degree in business or accounting.
• Knowledge of FAST, CODA, Research Foundation and Banner.
• Experience with GEMS. Experience with Microsoft Access, Excel, Word and Outlook.
  
  

Requires

Criminal History Background Check - Level 2

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.