What are the responsibilities and job description for the Work Control & Graphic Design Specialist position at usm-pilot?
Job Summary
Processes
work order requests to include entering data into computerized maintenance
management system from the telephone, Internet and fax requests, generating
preventative maintenance work orders, and billing departments for work
performed; provides office support as necessary, and performs receptionist
duties.
Primary Duties and Responsibilities
1. Edits and updates Physical Plant website as needed. Assists with planning, set-up, execution and clean-up of Physical Plant events for students, faculty and staff.
2. Answers multi-line telephone and takes work order requests and messages for all Physical Plant employees; routes calls to appropriate staff; serves as radio dispatcher to maintenance workers, and transmits information to faculty, staff, and students.
3. Enters/closes work orders into WEB.TMA, our computerized maintenance management system (CMMS). Issues/closes preventive maintenance work orders as required.
4. Runs errands on campus and in the community; picks up and delivers mail to the post office and distributes mail throughout department.
5. Handles the key system and office supply closet and inventory, distributes keys to maintenance personnel, mails keys to appropriate people who have requested keys, and maintains key log database.
6. Develops concepts and designs graphics and layouts for multiple mediums including but not limited to: website, social media accounts, annual report, video, and printed collateral material. Proofs and reviews outgoing layouts and suggests improvements if required.
7. Acts as a receptionist for all office visitors and serves as a liaison between the campus customers, contractors, vendors and Physical Plant personnel.
8. Performs other duties as assigned.
