Coordinator, Annual Giving Programs

The Annual Giving Programs Coordinator is a part of a cohesive and dedicated team and is responsible for providing essential administrative assistance to all components of the Foundation's Annual Giving Program: Naval Academy Fund; President's Circle; Class Legacy giving programs, and solicitation of midshipman parents. This non-exempt position reports directly to the Executive Director, Annual Giving Programs.

This position pays a competitive salary commensurate with experience and is also eligible for an annual performance-based bonus, when applicable. You would also be eligible for a generous benefits plan which includes medical, dental, vision, an FSA, an HSA, a fully vested 403(b) retirement plan with employer matching, 22 days of accrued paid time off (PTO) per fiscal year, 14 paid holidays per calendar year, group life insurance, short-term & long-term disability, identity theft protection, and annual opportunities for professional development. Although not guaranteed, certain additional benefits may be offered through the Naval Academy, such as use of certain recreational facilities (including the Brigade Sports Complex gym, marina and indoor/outdoor pools), as well as category II eligibility for employee children to apply to the Naval Academy Primary School.

This position is based in historic Annapolis at our current offices located on the banks of College Creek overlooking the Naval Academy and downtown Annapolis.

ABOUT THE UNITED STATES NAVAL ACADEMY (USNA) ALUMNI ASSOCIATION AND FOUNDATION

The United States Naval Academy Alumni Association and the United States Naval Academy Foundation are two independent, not-for-profit corporations sharing a single president and CEO and operating as a fully integrated organization in support of the Naval Academy and its mission. The organization's focus and core competencies are engagement and philanthropy in pursuit of complementary and closely aligned missions.

Our Mission: The course set by Alumni Association founders in 1886 rings true today as our mission is to serve and support the United States, the Naval Service, the Naval Academy, and academy alumni by:

• Furthering the highest standards at the Naval Academy.
• Seeking out; informing, encouraging, and assisting outstanding, qualified young men and women to pursue careers as officers through the Naval Academy, and
• Initiating and sponsoring activities that will perpetuate the history, traditions, memories, and growth of the Naval Academy and bind alumni together in support of the highest ideals of command, citizenship, and the government.

Responsibilities

1. Support for the Executive Director, Annual Giving:
   1. Assist with database entries and changes, reports and data analysis.
   2. Assist in the generation and execution of mass mailings, to include database queries, exports and document merges and, where applicable, envelope stuffing, sealing and mailing.
   3. Assist with first time donor acknowledgements (database query and entry, mailing of acknowledgements).
   4. Respond to donor inquiries (phone/email) regarding gift and/or other stewardship questions.
   5. General administrative assistance as required, to include travel planning, expense management.
   6. Help manage vendor relationships by maintaining records of contracts, processing purchase orders, and submitting invoices.
   7. Assist with the coordination, execution, and preparation of minutes of recurring meetings, to include the Council for Annual Giving (CAG).

1. Support for the Director, President's Circle (PC):
   1. Assist in coding of PC donors (both new, current and lapsed).
   2. Mail merge welcome aboard letters (new and returning PC donors), acknowledgements and other correspondence.
   3. Provide principal administrative support for all PC events: PC Weekend, PC Commissioning Week activities, other cultivation and stewardship events. Support includes preparation of invitations, tracking RSVPs, production of name tags, etc., and "day of event" assistance, in collaboration with the enterprise events staff.

1. Support for the Director, Class Legacy Gift Programs:
   1. General administrative assistance as required.

1. Support for the Associate Director, Parent Giving:
   1. General administrative assistance as required.

1. General Administrative:
   1. Maintain a daily Mail Log, tracking incoming donations, and designations, and communicate larger donations to Major Gift Officers.
   2. Communicate daily mid-range gifts to Assistant Regional Directors and President's Circle Director for acknowledgement.
   3. Review previous calling comments and follow up with requests for additional information or contact information changes.
   4. Coordinate supply requisition requests and distributions on a routine basis for Annual Giving team.
   5. Maintain team calendar to keep Annual Giving Programs team up to date on key initiatives, schedules, etc.
   6. Other duties as assigned.

Minimum Qualifications:

• Associates degree (or equivalent experience).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent verbal and written communications skills.
• Ability to work well with colleagues and constituents.
• Strong attention to detail.
• A sincere and enthusiastic belief in the mission of the U.S. Naval Academy.

Preferred Qualifications:

• BA or BS degree.
• Experience in university advancement or non-profit fundraising, to include proficiency in the use of customer relations management (CRM) software, such as Blackbaud CRM or equivalent.

To Apply: Please go to https://usna.isolvedhire.com/jobs/ and apply through our website.

The USNA Alumni Association is an Equal Opportunity Employer.

Veterans encouraged to apply.

Salary : $22 - $27