What are the responsibilities and job description for the Materials Coordinator FT position at USPI?
Materials Coordinator
Surgery Center of Reno is Hiring a Materials Coordinator to join our team!
USPI Surgery Center of Reno provides high-quality and lower-cost surgical care for the greater Reno community. Our surgery center offers an elevated patient experience for services across several specialties, including orthopedics, spine, and interventional pain management.
Job Summary: Orders general orthopedic, specialty orthopedic, anesthesia supplies, and office supplies. Processes all invoices for approvals to Materials Manager. Delivers supplies and equipment received to stock and patient care areas.
Job Title: Materials Coordinator
Reporting Relationship: Reports to the Materials Manager.
Essential Job Duties and Responsibilities:
- Communicates by phone or in person with business office staff, patient care staff, OR staff and physicians accessing any changes or additional need for supplies
- Orders stock and non-stock supplies
- Daily input of requisitions and purchase orders to ENVI
- Daily follow up of backorders, to include release dates, substitutions, and discontinued products.
- Maintains adequate stock levels in assigned areas. Deliver and stock items daily FIFO (first in first out) rotation
- Reviews patient charts for applicable implants and accessory charges. Follows USPI guidelines by entering implant logs into ENVI on a daily basis for accurate insurance billing.
- Receives, inspects, verifies supplies and equipment purchased by materials management
- Accurately processes all purchase orders, picking slips, and invoices with correct pricing
- Conducts late afternoon par level analysis for next day
- Coordinates returns to the vendor for credit. Obtain price quotes and other information for the using departments
- Maintains the computer inventory system in a timely and accurate manner and inputs locations, updates pricing, bin labels in ENVI
- Coordinates and trains the individual departmental staff on inventory of supplies
- Conducts inventory audits, spot audits and quarterly audits
- Prepares all inventory documents for spot and quarterly inventory audits
- Review monthly accrual log and forward to materials manager
- Meets with vendors sales representatives regarding new products or services, invoices, delivered order forms
- Works with OR Nurse Manager to help order specials for surgery
- Works with Insurance Verification team to assure that cases with implant that have an expected low reimbursement are done at a margin of profitability by coordinating with vendors, administration, and surgeons
- Use techniques to continually search for savings opportunities such as negotiation, substitutions, USPI and HPG contracts, USPI savings calls, other facility Materials Managers, and nursing care staff.
- Manages recalls by notifying staff of recall, returning product if needed, and filing paperwork.
- Order stock and non-stock supplies and maintains linen supply and stocks linen shelves
- Other duties as assigned
What We Offer
As a valued member of USPI, your health and well‑being are important to us. We are proud to provide you and your dependents with valuable and significant benefits. USPI knows the value of well-rounded, balanced employees, which is why we offer a variety of additional benefits to help manage life’s daily stresses.
- Monday to Friday work schedule
- Off on holidays and weekends
- NO CALL required
- Health, Dental & Vision Coverage
- 401(k) retirement plan
- Paid Time Off (PTO)
- Company Paid Holidays
- Employee Assistance Programs
- Health Savings Account/ Flexible Spending Account
- Education Assistance
Who We Are
At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner. USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.
Required Skills:
Position Requirements:
- High school graduate or equivalent required
- Two years minimum receiving and inventory experience in a health care environment preferred.
- Strong Customer Service Background
- Strong math and counting skills required
- Type minimum of 40 wpm preferred
- Computer experience required (Microsoft Office, Outlook, Word and Excel preferred)
- Able to deal tactfully with public and other staff members
- Must possess the ability to prioritize responsibilities and handle multiple projects simultaneously
- Ability to deal with repetitive task
- Ability to lift up to 50 pounds unassisted
- Ability to stand, bend, twist, squat and lift heavy items above your head and shoulders
- Ability to work in a clean and sterile environment
