Administrative Assistant / Executive Assistant

Job Title:          Administrative Assistant

Location:         Erie, PA 16502

Duration:        12 Months

Job Description

Performs administrative and office support activities for multiple supervisors. Duties may include fielding phone calls, receiving and directing visitors, typing, filing, and faxing. Skills in word processing, spreadsheet and presentation software required. Internet research abilities are also important. Staff in this category may also have the title of dept. asst, coordinator or associate. Previous experience within HR department is helpful but not required. Past experience scheduling meetings/interviews/attention to detail is critical. Must have exceptional communication skills (written and verbal) as well as excellent organization skills.

Key Responsibilities:

Administrative support:

·       Provide administrative support to key leaders as needed

·       Ordering lunches for in-office trainings and meetings as requested, handle the expensing for these to the appropriate cost-center

·       Office support

·       Manage third party office vendors for completion of work.

·       Sorting and delivering mail, packages

·       Greeting visitors

·       Keep common break areas stocked with supplies.

·       Order office supplies as needed

·       Communication and Activities

·       Ensure any requested events are planned and execute on time and on budget.

Requirements:

·       Previous experience in an administrative support role recommended

·       Excellent attention to detail and communication

·       Demonstrated proactive mindset and ability to manage competing priorities seamlessly

·       Proficient at work, PowerPoint, excel

Other important responsibilities to note:

·       Willing and able to be present on the shop floor for certain tasks

·       For example, they may be asked to find an employee at their workstation for follow up questions about HR initiatives. Our location spans across a street so they must be willing to walk across campus if needed for meetings or to pick up paper paychecks for new hires or deliveries

·       Visible and approachable

·       Carries out responsibilities relying on own initiative and independent action

·       You understand the importance and interdependence of internal customer relationships. Able to easily reprioritize tasks when business needs change and proactively communicate anticipated challenges or outcomes related to that transition

·       Professional and can handle confidential information appropriately

Skills, Knowledge and Abilities

·       Associate degree or equivalent experience required; bachelor’s preferred (must have bachelor’s degree to be considered for direct hire post-contract)

·       Must have strong PC knowledge including the Microsoft Office suite of products

·       Must have experience in writing Word documents and creating Excel spreadsheets as well as PowerPoint presentations

·       Must be self-motivated, detail oriented, and have excellent communication skills

·       Must be able to follow instructions with limited supervision

·       An aptitude for creativity is a plus

Mental Requirements:

·       Uses computers frequently; interfaces with the other employees and outside visitors by telephone, mail, electronic mail, and/or in person. 

·       Physical Requirements:

• ·       Normally assigned to an office environment; may occasionally be required to be in the factory environment. May be required to occasionally lift 25 to 50 pounds. Is required to wear safety   glasses, hearing protection, and safety shoes within the factory environment.