Accounts Payable Clerk (Part-time)

TITLE: Accounts Payable Clerk

Part-time, 20 hours a week position.

SUMMARY:

The accounts payable clerk will be responsible for making all accounts payable payments as well as employee reimbursements while maintaining a good relationship with our vendors. Attention to detail is very important in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Process invoices: Receive, code, process and review invoices, and enter them into the system in a timely and accurate manner. Ensure proper approval of expenses prior to disbursement. Safeguard the credit union's financial assets from fraud, waste and abuse.
• Verify invoices: Check for errors, calculate totals, and verify extensions
• Pay invoices: Process Avid Pay payments
• Reconcile accounts: Review accounts payable exceptions account and resolve discrepancies
• Respond to queries: Answer financial questions from vendors and employees, manage vendor relationships and resolve any related issues
• Prepare reports: Create and reconcile payable reports
• Manage expenses: Oversee expenses for items sold and services provided
• Manage employee payments: Manage the reimbursement payments for employees
• Prepare 1099s: Prepare and issue 1099s at the end of the year

PERFORMANCE STANDARDS:

Maintain balanced records, reconcile exception items, and complete all accounting, administrative, and clerical requirements in a timely manner. Maintain documentation that provides for an easy audit trail. Professional appearance and attitude, works as a team member.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

High School diploma and 1 - 2 years' experience preferred.

LANGUAGE SKILLS:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to members, clients, and other employees of the organization.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required.

OTHER SKILLS and ABILITIES:

Ability to operate office equipment such as: fax machine, photocopier, typewriter, personal computer, adding machine, telephone, and laser printer. Understanding of credit union's core processing system in order to process both accounting and member service transactions. Must have a functional understanding of Excel.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but may increase moderately when printer operation is activated.

Thank you for your interest in joining UT Federal Credit Union. As part of our commitment to ensuring a safe and secure work environment, all offers of employment at UT Federal Credit Union are contingent upon the successful completion of a comprehensive background check.

The background check may include, but is not limited to, checks of your criminal record, employment history, educational credentials, credit history, motor vehicle record, and references. You may be required to provide additional information and complete further documentation to facilitate these checks.

By proceeding with this application, you hereby authorize UT Federal Credit Union and its designated agents and representatives to conduct such investigations and request such information as is necessary to evaluate your suitability for employment.

In the event that information from a consumer report obtained about you from a consumer reporting agency is used in whole or in part in making an adverse decision with regard to employment, you will be provided with a copy of the consumer report and a description in writing of your rights under the law.

Should there be any discrepancies or disputes regarding the information obtained during the background check, or should you otherwise wish to discuss the report's contents with us, you will have an opportunity to discuss and/or dispute the content with us before a final employment decision is made.

All information received during the background check process will be treated with the utmost confidentiality and sensitivity, in accordance with the law. It will be used solely for the purpose of evaluating your potential employment at UT Federal Credit Union.

Please complete the application if you understand and agree to the above-mentioned conditions. In doing so, you acknowledge that you have carefully read and understand this Disclosure and Authorization and authorize UT Federal Credit Union to obtain and/or its agent to obtain and furnish to the Credit Union information related to your background to be used for employment purposes.

Salary : $19 - $20