Associate Dean of Administration & Finance

Job Description

The Associate Dean for Administrative Affairs is responsible for the marshaling and allocation of the human and capital resources needed to support the mission of the School of Health Professions (SHP) including the management and oversight of administrative, business, and financial affairs and faculty practice operations of the school. The Associate Dean will oversee human resources, staff development, and other administrative services and will develop strong and cooperative relationships with the faculty and staff in the school, as well as with the various departments throughout the Health Science Center. Responsibilities include developing annual budgets for the school and each of its departments; enrollment and tuition management; faculty contracts and FTE appointments; oversight of research grants and contracts; oversight of faculty practice; administration of purchasing, travel and contracted services; and general supervision of administrative personnel in the Dean’s Office. This position will also be responsible for the development, review, and implementation of school policies and procedures related to financial and business affairs and lead the school’s administrative council (made up of school departmental administrative personnel). In addition, the incumbent will participate in other academic and student service activities including chairing school committees and task forces. This position exemplifies the School’s mission, vision and values and acts in accordance with UT Health Science Center and UT System policies and procedures.

Responsibilities

Job Responsibilities:

• Serve as the director for the business and financial affairs of the school.
• Evaluate, recommend, align, and maintain all systems and services to support the research, education, patient care and service missions of the school.
• Develop, review and modify operational policies, procedures and practices to improve revenue, achieve efficiency and expenditure control, and optimize resource utilization; ensure that operational practices and policies comply with all applicable laws, regulations, standards and UT system requirements.
• Lead the development of a robust faculty practice for the SHP.
• Advise, consult, and make recommendations to the dean and department chairs on the operational and financial impacts of proposed programs, changes, and policy decisions.
• Represent the dean and recommend commitments on business and administrative policy, procedures, and contracts both in the University and with external agencies, including, vendors and faculty practice contractors; negotiate contracts with vendors for various products and services purchased through the dean’s office and on behalf of school departments as assigned.
• Represent the school at internal and external meetings and conferences as designated by the dean.
• Coordinate operational aspects of compliance with certification and accreditation agencies, including oversight and submission of annual reports.
• Initiate and prepare business plans for projected changes in revenue and expenditures and new initiatives to include new programs, faculty practice and program enrollment and tuition projections.
• Oversee the development and maintenance of relevant spreadsheets and databases for tracking applicants, enrollment, tuition and other student information.
• Coordinate activities of administrative personnel throughout the school to standardize practices in accordance with University policies; chair the SHP administrative council (made up of school departmental administrative personnel).
• Oversee daily operations of the dean’s office, including preparation and processing of various forms for personnel, accounts payable, purchasing, travel, finance forms, travel authorization and reimbursements.
• Monitor and recommend changes in space and physical plant utilization within the school.
• Develop and maintain a school-wide communications strategy regarding policies and procedures, and administrative operations; communicate financial goals and general SHP expectations of fiscal responsibility.
• Participate in the Faculty Council and Leadership Council and chair other committees and task forces, as assigned; serve on various school and university committees.
• Perform employee performance evaluations for all assigned direct reports.
• Develop school and departmental budgetary goals and guidelines, create school and departmental budgets and monitor all financial activities related to the school; routinely audit and generate financial reports for SHP departments and the school.
• Conduct external assessments to set tuition rates and revenue targets.
• Identify inconsistencies and errors in reported financial data and take corrective action to ensure accurate representation of the SHP financial performance.
• Provide support to externally funded faculty in budget development and general grant financial management; track all school funds and ensure that all funds are responsibly managed by Principal Investigator.
• Assist with operational aspects of school marketing and public relations activities, to include SHP publications and web site.
• Assist with review and analysis of program evaluation tools and systems, including the universal course evaluation system for the SHP.
• Assist with the collect and maintenance of departmental reports related to educational activities, research and scholarship, service and patient care.
• Oversee the coordination of continuing education activities within the SHP with respect to enrollment and finances.
• Provide staff development activities for administrative personnel within the SHP.
• Participate in teaching, research and service activities of the SHP, as applicable.
  
  

Qualifications

Knowledge, Skills and Abilities:

• Excellent leadership, management/supervision and communication skills for coordination of the activities of a complex school with multiple departments
• Master’s Degree required; MBA or Master’s of Health Systems Management preferred
• Knowledge of budget, accounting and general principles of institutional compliance
• Familiarity with the organization and administration of complex health systems and higher education
• Working knowledge of Microsoft Word, Outlook, Excel and Access; ability to develop and apply spreadsheets and databases for monitoring and projections
  
  

Required Skills

Seven (7) years financial management experience with strong financial analysis and business analytics experience is required.

About Us

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits. Life Employees receive $40,000 of group term life insurance and $40,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.
  
  

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.