Program Coordinator, School of Public Health

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Why work with the O’Donnell School of Public Health at UT Southwestern?

Founded in 2022, the O’Donnell School of Public Health (OSPH) upholds the wider UT Southwestern institutional mission of promoting health and a healthy society that enables the achievement of full human potential, with a deep commitment to the core values of excellence, innovation, teamwork, and compassion.  

The O’Donnell School of Public Health is dedicated to advancing the nation’s health through groundbreaking research and by training a new generation of leaders who can respond to emerging public health needs.  We seek to enhance understanding by translating data into action and effectively communicating discoveries – creating excellence for impact.  Our faculty, staff, and mentors are committed to achieving our goals by maintaining the highest standards in scholarship, service, and research. 

Our programs address some of society’s most challenging problems by leveraging the strengths of UT Southwestern, promoting collaboration among our faculty, trainees, and the community.  Through evidence-based approaches, we impact public health practice and bridge the existing health gaps that lead to disparities.  In order to inform and equip a diverse and inclusive public health workforce, we offer a Master of Public Health (MPH), a MD/MPH, PhD in Public Health, and MSCI degree programs.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field

• Experience
  5 years Experience in appropriate field or
  May consider additional years of experience in lieu of education.

About Your Role

The O’Donnell School of Public Health’s Office of Academic Affairs is seeking an experienced PhD Program Coordinator to manage all aspects of the PhD in Public Health Program.  The PhD Program Coordinator will work closely with the Associate Dean for Academic Affairs and assist the PhD Program Director and concentration Directors to ensure seamless program operation. The role includes responsibilities in PhD student recruitment, admission, curriculum planning, policy updates, addressing student needs, evaluation of educational activities, guiding dissertation process, and accreditation, as well as overall PhD Program management. This position serves as the single point of contact for PhD students to aid them in admissions, enrollment, financial aid, and degree planning.

Job Duties:

·        Directs, analyzes, coordinates, and evaluates the PhD program’s operations and procedures. 

·        Manage the recruitment process, including outreach, informational sessions, and application tracking.

·        Oversees the admission cycles, including candidate communication, interview coordination, and selection processes.

·        Updates and ensures compliance with program policies and procedures to align with institutional and accreditation standards.

·        Serves as the primary contact for PhD students, providing guidance on enrollment, financial aid, degree planning, and academic progress.

·        Supports curriculum committee meetings and assists in curriculum development, ensuring alignment with educational goals and accreditation requirements.

·        Facilitates the dissertation process, including milestones, committee formation, and defense scheduling.

·        Plans and coordinates special events such as orientation, seminars, and graduation ceremonies.

·        Cultivates and maintains relationships with internal and external stakeholders to support the program’s goals.

·        Collects and analyzes data to evaluate program effectiveness and recommend improvements.

·        Ensures compliance with applicable laws, regulations, and policies.

·        Attends conferences and reads relevant literature to stay informed about trends in public health education.

·        Develops and monitors the program’s budget, ensuring efficient allocation of resources.

·        Performs other duties as assigned.

What Will Make Us Really Like You

·        Master’s degree preferred.

·        Strong organizational and interpersonal skills.

·        Familiarity with PhD program administration in a public health or academic setting.

·        Demonstrated ability to manage multiple priorities and deadlines.

·        Proficiency in student information systems and data management.

·        Commitment to fostering a diverse and inclusive academic environment

What You’ll Love About UT Southwestern

UT Southwestern Medical Center is one of the 10 best large employers in the United States and among the top 5 of healthcare employers, according to the America’s Best Employers 2022 list compiled by Forbes.  UTSW is also ranked as the top healthcare employer for diversity in the US according to the America’s Best Employers for Diversity 2022 list compiled by Forbes and Statista; and we are the only healthcare institution listed among the top 20 employers nationally.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.