What are the responsibilities and job description for the Executive Assistant position at Utah Urology LLC?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and will involve direct interaction with clients and stakeholders.
Duties
- Manage executive schedules, including coordinating meetings and appointments using Outlook Calendar.
- Serve as the first point of contact for visitors and clients at the front desk, demonstrating excellent phone etiquette and customer service skills.
- Perform data entry tasks accurately to maintain up-to-date records and databases.
- Assist in event planning, organizing logistics for meetings, conferences, and company events.
- Prepare documents, presentations, and reports with a focus on proofreading for accuracy and professionalism.
- Utilize Google Suite for various administrative tasks, including document creation and collaboration.
- Handle clerical duties such as filing, scanning, and maintaining office supplies to ensure an efficient work environment.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong computer literacy with proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Suite applications.
- Excellent phone etiquette with strong customer service orientation.
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Detail-oriented mindset with strong proofreading abilities to ensure high-quality documentation.
- Experience in event planning is a plus but not required.
- Ability to work independently as well as part of a team while maintaining confidentiality at all times.
If you are a motivated individual looking to contribute to a dynamic team environment, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Part-time
Pay: From $20.00 per hour
Expected hours: 20 – 40 per week
Ability to Commute:
- Vineyard, UT 84059 (Preferred)
Ability to Relocate:
- Vineyard, UT 84059: Relocate before starting work (Preferred)
Work Location: In person
Salary : $20