Accounting Manager

Summary

A successful candidate should have experience with accounting and financial software, should stay up to date with current trends, and have a mix of organizational and analytical skills with high attention to detail. Has critical thinking skills, naturally inquisitive, ability to spot issues and bring resolution. Expert-level knowledge of working with spreadsheets is crucial. Experience with word processing software is essential for generating and writing reports for record-keeping as well as presentations.

Essential duties and responsibilities include the following (Other duties may be assigned):

• Bank activity monitoring

• Cash flow planning 

• Month-end close functions, general ledger analysis and journal entries

• Financial Reporting

• Supervise accounts receivable and payroll

Financial Reporting:

Exceptional understanding of accounting rules and procedures including the Generally Accepted Accounting Principles (GAAP). 

Preparation of monthly financial statements, CIP Schedule and reports, and any ad hoc requests as needed.

Manage the analysis of all General Ledger accounts, investigating any unusual or unexpected variances promptly.

Collaborate with other departments to analyze and resolve discrepancies.

Reconcile monthly all balance sheet and select income statement accounts to ensure accurate reporting and ledger maintenance.

Update daily checking activity and other bank related activities.

Maintain process compliance for following financial reporting:

• Prior day checking activity updated daily at 100% rate

• Weekly update of invoicing and cash receipts for cash flow planning

• Weekly accounts receivable aging status to controller at 95% rate

• Month-end close for job costing completed at 95% rate within 5 business days of the month 

• Month-end reconciliations completed at 95% rate within 8 business days of the month 

• Draft financial statements and draft CIP schedule completed within 10 business days of the month 

• Bank reporting schedules completed within 13 business days

• Final month-end, financials statements and CIP schedule completed within 21 business days

Accounting:

Maintain an orderly accounting filing system for financial documentation.

Manage recording of daily transactions into accounting system which may include cash receipts, cash disbursements, credit card activity, customer invoicing, expense reports, labor time tickets, payroll, vendor invoices, etc.

Manage accounts receivable process; customer invoicing, collections, reporting, and bank audit requests

Maintain current customer sales tax exemptions.

Maintain job closing process including reconciling year to date closed jobs schedule monthly.

Manage fixed assets schedules and supporting documentation monthly.

Manage monthly benefit invoices process.

Manage payroll process and provide back-up for preparation of payroll.

Review and verify transaction documentation for accuracy, meets company requirements, and required approvals are obtained. 

Post journals general journal entries to keep data current in accounting system.

Prepares various reports which summarize company business activity based on past, present, and expected operations.

Prepare documentation for audits of company’s accounts. 

Assist with preparation of year end reporting to be completed by end of January.

Drive continuous improvement focusing on streamlining, improving, and automating processes.

Cross trained on tasks within the finance department to alleviate backlogs.

Compliance:

Ensure adherence to financial policies and procedures.

Meet timelines to complete monthly close timely and accurately.

Develop work procedures and processes, prepare work schedules, and expedite workflow. 

Adheres to the Quality Systems and participates in continuous improvement. 

Actively participates in financial compliance regulations.

Regular and predictable attendance is an essential function.

Full-time – minimum of 40 hours per week with overtime necessary at times.

Understands and follows safety & environmental regulations and identifies safety/environmental concerns in UTEC's facilities.

Supervisory:

Supervise and mentor accounting and payroll staff in accounting of the shared service center fostering professional development. Supervision includes but is not limited to managing staff:

• workload

• task timelines

• adherence to financial policies and procedures

• training

• goals

• department goal initiatives

• attendance

• annual performance reviews

• hiring, disciplinary actions, and separation

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Confidentiality

This position performs a variety of highly sensitive financial and administrative duties in support of an organizational unit having multiple departments for which confidentiality must be maintained within and outside the organization.

Education and/or Experience 

Bachelor’s degree in accounting, Finance, or related field; or 10-years related experience and/or training; or equivalent combination of education and experience. 

Supervisory Experience

Certified Public Accountant designation preferred.

Computer Skills:

• Accounting software experience with ERP system experience preferred

• Data entry skills

• Proficient Excel, Outlook, Word, PowerPoint.  

Language Skills

Ability to write routine reports and correspondence.

Ability to listen to gather facts and circumstances for analysis.

Ability to speak effectively before groups of customers, vendors, and employees of the organization. 

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 

Mathematical Skills  

Ability to prepare and examine financial records, ensuring records are accurate and that taxes are paid. 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts of basic algebra and geometry.

Reasoning Ability 

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations 

MIOSHA training

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Travel Requirements

Travel between facilities as required by management.