What are the responsibilities and job description for the HR Assistant position at Utility Design Services Inc.?
With over 12 years of experience providing quality mapping and survey services to utility and telecommunication companies throughout Southern California, Utility Design Services Inc. is seeking an HR Assistant to support the HR Coordinator in the day-to-day human resources functions. This is not a remote position.
We have an amazing culture grounded in teamwork, integrity, continued learning, and the occasional spirit contest. Come join us today!
If you have some experience in the below, we would love the opportunity to chat!
The primary duties of the Human Resources Assistant are as followed:
- Assists employees and supervisors with basic interpretation of HR policies and procedures
- Serving as a point of contact for employee concerns, needs, and questions
- Assists in maintaining confidential personnel files and personnel actions
- Assists with timecard activity and payroll tasks
- Sending and collecting timesheets provided by accounting to each employee on a bi-weekly basis
- Assign Company Property by documenting within ADP and Asset Cloud
- Assists with distributing and collecting HR forms internally and externally
- Compiling reports and preparing spreadsheets
- Setting appointments and arranging meetings as needed
- Participating in recruitment efforts and scheduling job interviews
- Ensuring background and reference checks are completed
- Preparing new employee files and serves as a point person for new employee questions
- Orienting new employees to the organization (orientation, workstation, email address, etc.)
- Maintain ADP Total Source by updating and entering data as needed
- Assist with company insurance need
- Assisting with processing of terminations
- Processes out of office notifications and posts to company calendar
- Creates meeting presentations and helps facilitate internal meetings
- Creates and distributes meeting minutes
- Helps with employee recognition programs and company event planning
- Coordinates employee onboarding for contractor access
- Assisting with the preparation of the performance review process
- Acts as a member of the Safety Committee
- Making photocopies; mails, scans and emails documents; and performs other clerical functions
- Performs all essential and confidential functions at UDS Inc. worksite only
- Serve as a backup to the receptionists when needed
- Other duties as assigned
Your Must Haves:
- Accuracy and attention to detail is required
- Experience of 1-2 years in HR or related field
- Experience with processing and keeping confidential records and information
- Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
- Must possess strong interpersonal skills
- Must be able to communicate clearly, both written and orally, as to communicate with employees and management teams
- Must be able to prioritize and plan work activities as to use time efficiently
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
- Proficient with Microsoft Office Suite or related software.
Your Nice to Haves:
- Experience with ADP Total Source a strong plus
- Society for Human Resources Management certification
Work Environment:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Utility Design Services Inc. is a drug-free workplace.
The Hired Candidate will enjoy:
- Heath, dental, and vision, and other insurance options
- Life & LTD insurance
- 401K retirement options
- Paid Time Off
- Beautiful office space
- Fantastic team
If you know you would be a great addition to our team, send us your resume and let us know why you are the perfect fit. Apply today!
*We are a drug-free, zero tolerance, workplace.
Job Type: Full-time
Pay: $21.00 - $27.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $21 - $27
