What are the responsibilities and job description for the HCSS Administrative Support Associate (Osher Lifelong Learning Institute) position at UTMB Health Careers?
Job Summary:
To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.
*This position is onsite, Galveston, Tx. Bachelor's degree is preferred.
Job Duties:
General OLLI Support:
ProClass software maintenance, management, and additions as needed
Maintain an instructor contact distribution list
Coordinate and produce catalog for each term in conjunction with all OLLI Management
Create and publish OLLI announcements, newsletters, special flyers, and email blasts
Support Zoom logistics, including coordination of calendars, links, training, and classroom setup
Create and maintain course evaluations
Supervise and coordinate students, interns, and volunteers
Maintain a master calendar for each session (fall, spring, and summer)
Identify and collect OLLI instructor honorarium contracts and vendor forms.
Assist OLLI Management with maintaining lists/information for release forms and other documentation
Answer, respond, and assist OLLI member calls/emails on registration questions
Respond to questions on OLLI member benefits, name tags and site directions
Manage registration and membership data and process payments from members.
Assist with scheduling courses and promoting events through OLLI website and social media.
Assist with onsite set-up for classrooms and OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs)
Coordinate certain OLLI special events under direction of OLLI staff which may sometimes entail working evenings or weekends
Represent OLLI at public functions, sometimes with OLLI display board and handouts
MS Office fluency – particularly mail merge, Outlook, Excel, and PowerPoint
Positive customer service attitude
Pay attention to detail
Computer familiarity and interest in growing skills
Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs
Reliable team player
Good communication skills
Eagerness to learn, grow, and intrinsically motivated
Support Management with administrative tasks as needed
*This is a contract position, through HealthCare Systems Staffing (the in-house staffing agency for UTMB. Therefore, no benefits are associated with this position.*
Minimum Qualifications:
High school diploma or equivalent. Two years office-related experience.
Preferred Education:
Bachelor's degree
To be determined.
WORKING ENVIRONMENT/EQUIPMENT
Standard office environment.
Work hours: TBD
This is approximately an 8-12 week assignment.
Salary : $22
