What are the responsibilities and job description for the HCSS Administrative Support Associate (Osher Lifelong Learning Institute) position at UTMB Health?
HCSS Administrative Support Associate (Osher Lifelong Learning Institute)
Galveston, Texas, United States
Clerical & Administrative Support
HealthCare System Staffing
Requisition # 2500546
Job Summary :
To provide clerical, secretarial, and office administrative support to a process or area ensuring operational administrative process continuity.
- This position is onsite, Galveston, Tx. Bachelor's degree is preferred.
Job Duties :
General OLLI Support :
ProClass software maintenance, management, and additions as needed.
Maintain an instructor contact distribution list.
Coordinate and produce catalog for each term in conjunction with all OLLI Management.
Create and publish OLLI announcements, newsletters, special flyers, and email blasts.
Support Zoom logistics, including coordination of calendars, links, training, and classroom setup.
Create and maintain course evaluations.
Supervise and coordinate students, interns, and volunteers.
Maintain a master calendar for each session (fall, spring, and summer).
Identify and collect OLLI instructor honorarium contracts and vendor forms.
Assist OLLI Management with maintaining lists / information for release forms and other documentation.
Answer, respond, and assist OLLI member calls / emails on registration questions.
Respond to questions on OLLI member benefits, name tags and site directions.
Manage registration and membership data and process payments from members.
Assist with scheduling courses and promoting events through OLLI website and social media.
Assist with onsite set-up for classrooms and OLLI activities and events, including rearranging classroom tables and chairs (must be physically able to move light weight tables and folding chairs).
Coordinate certain OLLI special events under direction of OLLI staff which may sometimes entail working evenings or weekends.
Represent OLLI at public functions, sometimes with OLLI display board and handouts.
MS Office fluency – particularly mail merge, Outlook, Excel, and PowerPoint.
Positive customer service attitude.
Pay attention to detail.
Computer familiarity and interest in growing skills.
Ability to walk quickly, carry, lift, push, or pull a minimum of 25lbs.
Reliable team player.
Good communication skills.
Eagerness to learn, grow, and intrinsically motivated.
Support Management with administrative tasks as needed.
This is a contract position, through HealthCare Systems Staffing (the in-house staffing agency for UTMB). Therefore, no benefits are associated with this position.
Minimum Qualifications :
High school diploma or equivalent. Two years office-related experience.
Preferred Education :
Bachelor's degree
Work Schedule : To be determined.
WORKING ENVIRONMENT / EQUIPMENT
Standard office environment.
Work hours : TBD
This is approximately an 8-12 week assignment.
Compensation
Salary : $22
