What are the responsibilities and job description for the Administrative Associate, Pediatric Hematology position at UTMB Health?
Minimum Qualifications : Bachelor's degree or equivalent in related field. No experience required.Job Description : To coordinate and directly support the administrative and business management activities of a department or large division.Job Duties : This position is responsible for a multitude of critical functions within the Department of Pediatrics which are listed below : Serve as the Department of Pediatrics CME Coordinator (Grand Rounds) and assists with visiting professorships.Maintain faculty calendars / meetings.Process reimbursements for faculty and mid-level providers in the division of Pediatric Behavioral Health, Gastroenterology, Hematology / Oncology & Pediatric Intensive Care (PICU).Submit PO & Non-PO vouchers in POWER (travel & entertainment).Submit monthly additional pay for Gastroenterology.Serve as KRONOS Timekeeper for Pedi Behavioral Health, Gastroenterology, Hematology / Oncology, & PICUAssist faculty with medical staff reappointments.Update division on-call schedules.Enter & update clinic schedules in QGenda & confirm schedules in AMCOM.Schedule monthly division meetings and record minutes.Maintain Division inventory.Submit procurement supply orders for assigned divisions.Maintain faculty CME, malpractice insurance certificates, medical license, and certifications.Maintain divisional faculty M&O professional development accounts.Maintain & Update faculty CV's & Biosketch.Maintain records retention.Sort & distribute mail.Assist other administrative support staff when needed.Other miscellaneous tasks assigned by faculty & mid-level staff.Salary Range : Commensurate with experience.EQUAL EMPLOYMENT OPPORTUNITY : UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity / expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.
