Senior Administrative Associate/Administrative Services Officer I, Alvarez College of Business, Economics

Job Summary Senior Administrative Associate Coordinate and/or direct the administration of the Department of Economics, Alvarez College of Business. Administrative Services Officer I Plan and assist in the coordination of the business management, administrative, and staff services of the Department of Economics, Alvarez College of Business. Core Responsibilities Senior Administrative Associate Coordinates all administrative operations of the department. Manages all fiscal activities of the department; develops budgets, posts, and reconciles accounts, prepares reports and cost analyses, and monitors expenditures. Maintains a sound financial state for the department. Manages the financial activities for scholarship funds, grant programs and research programs. Coordinates and supervises administrative support staff. Determines schedules and assignments and training and development needs. Maintains personnel records for faculty and staff. Acts as a liaison with other University departments regarding grants, research, budgets, registration and other administrative issues. Performs other duties as assigned. Administrative Services Officer I Responsible for the administration of fiscal and budgetary affairs, personnel matters, and other administrative activities essential to the operation of the college or department requiring independent decision-making skills. Coordinates all administrative operations of the department. Manages all fiscal activities of the department; develops budgets, posts, and reconciles accounts, prepares reports and cost analyses, and monitors expenditures. Maintains a sound financial state for the department. Manages the financial activities for scholarship funds, grant programs, and research programs. Coordinates and supervises administrative support staff. Determines schedules and assignments and training and development needs. Maintains personnel records for faculty and staff. Acts as a liaison with other University departments regarding grants, research, budgets, registration, and other administrative issues. Coordinates and completes special projects as needed. Performs annual evaluations of assigned administrative staff. Takes a proactive approach to assist co-workers in various tasks, to ensure safety. Performs work tasks in a safe manner and following work instructions. Proactively makes recommendations to improve safety. Performs other duties as assigned. Required Qualifications Senior Administrative Associate High school graduate or GED. Nine (9) years of increasingly responsible administrative, clerical, or office experience. A Bachelor’s degree may be substituted for five (5) years of experience. Administrative Services Officer I High school graduate or GED. Twelve (12) years of increasingly responsible experience in administration or business management with at least two (2) years of supervisory experience. A Bachelor’s degree may be substituted for five (5) years of experience. Preferred Qualifications Senior Administrative Associate Similar experience in higher education. Thorough knowledge of University administrative structure, policies and procedures. Administrative Services Officer I Bachelor’s degree in Business Administration or related field. Knowledge Skills & Abilities Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment. Personal computer and standard office equipment use. Special equipment may be used in specific departments or sections. Tact, diplomacy, and judgment are necessary in dealing with others. Demonstrated independent decision-making and problem-solving ability. Additional Information UTSA is a tobacco free campus. This is a security sensitive position. Employment is contingent upon a successful background check. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire. Working Conditions Working Environment: Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Occasional after-hours and weekend work or overtime may be required. Physical Demands: Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

Salary : $45,000 - $60,000