What are the responsibilities and job description for the HIM Specialist position at UVA Health — Northern Virginia and Culpeper?
Job Description
HIM Specialist
Job Code: MR4357
M-F | 8:30am-5pm | Rotating weekends | Hybrid
About Us
We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.
As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.
JOB TYPE
Classification: Nonexempt
Supervises Positions: No
Job Summary
Health information management is responsible for developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record. The HIM Specialist is responsible for supporting all HIM workflows within the HIM Departments This includes department phone coverage, record pulling/ordering from off-site vendor, discharge unit rounding, document assessment/prepping, scanning/indexing, HIMSS7 unit scanning, and quality analysis of paper medical record documents into any record scanning application/electronic medical record system. TheHIM Specialist will conduct medical record analysis, evaluating the medical record for chart deficiencies and facilitating chart completion by providers. To support regulatory compliance, the HIM specialist will also participate in conducting various monthly qualitative audits of the medical record, reporting results to the HIM Manager and other facility leaders.
The HIM Specialist will also perform release of information tasks for walk-in medical record requests, continuity of care, and incoming mail. The HIM Specialist will process subpoenas, search warrants, business office and audit and accounting of disclosures requests. In addition, the HIM Specialist will provide customer service to callers/visitors to the HIM Departments as appropriate. HIM Specialists will also serve as birth and/or death registrars, facilitating state registration of births and/or deaths as assigned. HIM Specialists may be assigned additional on-site HIM duties as necessary in order to maintain fluid departmental operations. Team member will also foster working relationships with other departments to ensure timely resolution related to any issues within these workflows.
Communications: Works with internal staff and customers to handle Electronic Medical Records (EMR) requests.
Qualifications
Education: High School Diploma or GED required. 2 Year/Associate's Degree preferred.
Experience: Minimum of 3 years of equivalent work experience with similar work assignments roles, and responsibilities preferred or RHIT/RHIA in lieu of experience. Internal Candidates: A combination of the above qualifications and proven success will be considered within HIM leader discretion. Refer to the Life Support Training Policy for additional details.
Licensure: RHIT preferred.
Additional Skills/Requirements Required: Must possess excellent analytical skills and customer service skills. Ability to successfully complete generic and department-specific skills validation and competency testing. Must have the ability to multitask and work independently with limited supervision. Must be able to meet standardized productivity metrics/goals. Should have a strong working knowledge of HIPAA requirements. Must be comfortable in a computer-based workflow. Must have a working knowledge and/or familiarity with acute care medical records and hospital regulatory environment. Ability to drive/travel to multiple locations/facilities as needed.
Additional Skills/Requirements Preferred: Experience with the EPIC EHR and/or Hyland On Base scanning application.
PHYSICAL DEMANDS
Physical Demand Code: 6A, Customer Service
Work Function/Activity: Sedentary to Light Physical Demand
The job requires frequent sitting and standing, occasional walking, and bending/stooping. Frequent repetitive arm, hand, and finger movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.
Other
HIM Specialist
Job Code: MR4357
M-F | 8:30am-5pm | Rotating weekends | Hybrid
About Us
We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.
As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.
JOB TYPE
Classification: Nonexempt
Supervises Positions: No
Job Summary
Health information management is responsible for developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record. The HIM Specialist is responsible for supporting all HIM workflows within the HIM Departments This includes department phone coverage, record pulling/ordering from off-site vendor, discharge unit rounding, document assessment/prepping, scanning/indexing, HIMSS7 unit scanning, and quality analysis of paper medical record documents into any record scanning application/electronic medical record system. TheHIM Specialist will conduct medical record analysis, evaluating the medical record for chart deficiencies and facilitating chart completion by providers. To support regulatory compliance, the HIM specialist will also participate in conducting various monthly qualitative audits of the medical record, reporting results to the HIM Manager and other facility leaders.
The HIM Specialist will also perform release of information tasks for walk-in medical record requests, continuity of care, and incoming mail. The HIM Specialist will process subpoenas, search warrants, business office and audit and accounting of disclosures requests. In addition, the HIM Specialist will provide customer service to callers/visitors to the HIM Departments as appropriate. HIM Specialists will also serve as birth and/or death registrars, facilitating state registration of births and/or deaths as assigned. HIM Specialists may be assigned additional on-site HIM duties as necessary in order to maintain fluid departmental operations. Team member will also foster working relationships with other departments to ensure timely resolution related to any issues within these workflows.
Communications: Works with internal staff and customers to handle Electronic Medical Records (EMR) requests.
- Handles record requests and scans/logs them into the EHR system as appropriate.
- Escalates any record release issues through the appropriate chain of command to avoid missing deadlines.
- Reviews each scanned image/batch for image quality and accuracy against any upstream mapping/indexing policies/procedures/standards.
- Performs a page-to-image comparison across any scanned image as appropriate.
- Reviews, reconciles, resolves, and approves any and all images contained in applicable document imaging work queues as applicable. Follows up and troubleshoots issues as appropriate.
- Clears any and all issues/approves all scanned documents for accuracy in preparation for physical document destruction with 100% accuracy.
- Understands how to apply HIPAA rules/regulations/policies/procedures to all record release situations.
- Scans any paper documents into the scanning/imaging software application/EHR.
- Reviews/works any electronic document imaging queues to assure appropriate indexing/mapping has occurred and updates as appropriate.
- Handles collection of monies related to on-site release of information medical record request invoices.
Qualifications
Education: High School Diploma or GED required. 2 Year/Associate's Degree preferred.
Experience: Minimum of 3 years of equivalent work experience with similar work assignments roles, and responsibilities preferred or RHIT/RHIA in lieu of experience. Internal Candidates: A combination of the above qualifications and proven success will be considered within HIM leader discretion. Refer to the Life Support Training Policy for additional details.
Licensure: RHIT preferred.
Additional Skills/Requirements Required: Must possess excellent analytical skills and customer service skills. Ability to successfully complete generic and department-specific skills validation and competency testing. Must have the ability to multitask and work independently with limited supervision. Must be able to meet standardized productivity metrics/goals. Should have a strong working knowledge of HIPAA requirements. Must be comfortable in a computer-based workflow. Must have a working knowledge and/or familiarity with acute care medical records and hospital regulatory environment. Ability to drive/travel to multiple locations/facilities as needed.
Additional Skills/Requirements Preferred: Experience with the EPIC EHR and/or Hyland On Base scanning application.
PHYSICAL DEMANDS
Physical Demand Code: 6A, Customer Service
Work Function/Activity: Sedentary to Light Physical Demand
The job requires frequent sitting and standing, occasional walking, and bending/stooping. Frequent repetitive arm, hand, and finger movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.
Other
- May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
- On call responsibilities as directed: No
- Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes
